Inventory & Supply Chain Specialist

STANDARD SOLAR INC•Rockville, MD

9d•$55,000 - $70,000•Onsite

About The Position

The Inventory and Supply-Chain Specialist supports Standard Solar’s distributed-generation solar EPC and O&M portfolio by maintaining accurate material records from procurement through warehouse receipt, project-site delivery, installation, commissioning, and turnover. Reporting to the Director of Procurement, this role ensures timely and consistent transaction processing across the company’s ERP, procurement, project-management, and inventory systems. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating with Procurement, Project Management, Engineering, Construction, O&M, Accounting, warehouses, vendors, logistics providers, and field teams. The position is critical to material availability, cost control, project schedule execution, warranty recovery, and audit-ready financial and project records.

Requirements

High school diploma or GED required.
2+ years of data entry, inventory control, warehouse administration, or related experience.
Exceptional attention to detail and accuracy.
Strong data entry and keyboarding skills.
Proficiency in Microsoft Excel, Word, Outlook, and Teams.
Ability to work independently and manage multiple priorities.
Strong organizational and document management skills.
Effective verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information appropriately.

Nice To Haves

Associate degree in Business Administration, Supply Chain, Logistics, Accounting, or related field preferred.
Experience working with ERP or inventory management systems preferred.
Experience in construction, manufacturing, distribution, energy, or logistics environments is a plus.
Experience with ERP systems such as NetSuite, SAP, Oracle, Viewpoint, or similar platforms.
Familiarity with inventory management principles and warehouse operations.
Knowledge of purchase orders, receiving processes, and material controls.
Experience supporting audits and inventory reconciliations.

Responsibilities

Enter and maintain receipts, issues, transfers, adjustments, returns, and project allocations for solar modules, inverters, racking, transformers, switchgear, wire, balance-of-system materials, tools, and spare parts.
Track company-owned, owner-furnished, vendor-held, warehouse, laydown-yard, and project-site inventory by project, location, purchase order, and material status.
Verify transaction support, including purchase orders, packing slips, bills of lading, delivery tickets, material receipt reports, transfer forms, and return authorizations.
Maintain item master data, manufacturer and model information, serial or lot data where required, units of measure, project coding, storage locations, and approved vendor information.
Update delivery, shortage, damage, quarantine, and release status so Procurement and project teams have reliable material-availability information.
Organize and maintain purchase-order, shipment, receiving, inspection, transfer, return, warranty, and project turnover records.
Capture photographs, serial numbers, delivery exceptions, damage documentation, and proof of delivery when required for claims or warranty recovery.
Maintain records by project and asset so documentation is readily available for construction closeout, placed-in-service support, audits, asset sales, and O&M turnover.
Apply company naming, filing, retention, and approval requirements within designated systems and repositories.
Reconcile system quantities to warehouse, laydown-yard, and project-site counts and identify variances by project and material category.
Coordinate cycle counts and physical inventories for active construction projects, operating sites, spare-parts inventories, and company storage locations.
Research discrepancies with Procurement, Project Management, field personnel, vendors, logistics providers, and Accounting, and compile supporting records for approval.
Prepare aging, excess, obsolete, damaged, unallocated, and project-closeout inventory reports for management review.
Support approved inventory adjustments and ensure transfers between projects are documented and properly coded.
Match purchase orders, vendor shipping notices, packing lists, freight records, receiving reports, and invoices for solar-project materials.
Coordinate planned deliveries with Procurement, Project Management, construction teams, warehouses, vendors, and freight providers to support project schedules and site constraints.
Record partial shipments, backorders, substitutions, overages, shortages, concealed damage, refused deliveries, and delivery exceptions.
Support three-way-match and invoice review by resolving quantity, project-code, receipt-date, and documentation discrepancies.
Process vendor returns, repair or replacement shipments, warranty claims, and material transfers between projects or storage locations.
Generate project-level reports for ordered, shipped, received, installed, remaining, transferred, returned, and committed materials.
Maintain dashboards for critical equipment, long-lead items, delivery exceptions, material shortages, and inventory aging.
Provide inventory inputs for project forecasts, cost reports, accruals, contingency reviews, commissioning readiness, and project closeout.
Track commissioning and O&M spare parts, including storage location, custody, deployment, replenishment, and replacement status.
Prepare recurring KPI reporting on transaction accuracy, receipt timeliness, reconciliation status, material availability, and unresolved exceptions.
Monitor shared procurement, logistics, and inventory communications and route time-sensitive issues to the appropriate owner.
Respond to routine questions regarding shipment status, material ownership, storage location, site delivery, and available spare parts.
Maintain project material trackers, receiving logs, transfer logs, return logs, and action-item lists.
Support project kickoff, logistics planning, construction readiness, commissioning, O&M turnover, and closeout meetings with current inventory information.
Identify recurring data, process, or control gaps and support improvements to inventory procedures, forms, system workflows, and user training.