International Air Creation Coordinator - Urgent Need

Millenniumsoft•Baltimore, MD

1d•Onsite

About The Position

The International Air Creation Coordinator oversees the planning, scheduling, and documentation of air-based shipping, movement, and logistics activities. The role ensures accurate creation of air shipment records, compliance with regulatory requirements, and coordination among internal teams, carriers, and freight service providers. It supports timely air transport operations while maintaining accuracy and customer service. The position is located in Sparks, Maryland, and is described as a 12-month assignment with possible conversion to permanent employment for a strong performer. The schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m., with overtime possible. The role typically works in a normal office environment with quiet-to-moderate noise, and may sometimes support distribution-center operations. A background check must be cleared before starting.

Requirements

High school diploma or GED.
Strong proficiency with Microsoft Office and business systems (ERP).
Good verbal communication skills.
Ability to work in a fast-paced distribution environment.
Ability to read and interpret distribution documents.
Basic analytical, organizational, and prioritization skills.
General distribution knowledge.
Strong attention to detail, organizational skills, and communication skills.
Dependability, punctuality, and reliability.
Willingness to work overtime as needed.
Ability to meet the physical demands described, with reasonable accommodations where applicable.

Nice To Haves

At least 1 year of relevant experience.
Experience processing PGI transactions in SAP.

Responsibilities

Schedule air shipments and coordinate flight bookings with freight forwarders, carriers, and third-party logistics providers.
Monitor shipment status to support on-time dispatch, transit, and delivery.
Communicate with customs partners and regulatory agencies to ensure air shipments meet federal and international compliance requirements.
Collaborate with Operations, Transportation, Supply Chain, Customer Service, and Carrier Management teams to resolve issues and maintain service levels.
Produce daily, weekly, and monthly air-shipment activity reports for internal stakeholders.
Arrange pickups with assigned freight forwarders.
Coordinate with customs, brokers, and the FDA to support traceability of import and export shipments.
Process FedEx, DHL, UPS, and Express Mail shipments and, when appropriate, request FedEx SEDs.
Prepare detailed monthly reports on activity with international carriers and customers.
Process customer orders and oversee associated paperwork and files.
Operate ERP, TMS, and WMS systems.
Maintain import documentation records for international transportation.
Coordinate carrier planning and special or last-minute shipping requests with Transportation and Operations, expediting orders as necessary.
Schedule shipments accurately and on time.
Learn the responsibilities of other distribution positions and provide assistance during urgent situations, breaks, absences, or vacations.
Professionally greet and assist truck drivers upon arrival.
Coordinate trailer movements, process Bills of Lading, and maintain accurate shipping documentation.
Process PGI transactions in SAP.