Intern, Contract Administration

Kobalt Music • Nashville, TN

20h

About The Position

Kobalt is seeking a detail-oriented, proactive Intern to support its Contract Administration team in Nashville. The role supports the onboarding, interpretation, and administration of client agreements, helping ensure accurate and timely royalty collections and reporting to creators. The intern will maintain publishing-agreement information in Kobalt’s proprietary operational systems and support ongoing contract workflows. The position is intended for someone early in their career who enjoys solving technical challenges, is curious, and works well in a fast-paced, team-oriented environment. A full-time role may be available at the end of the internship, depending on company needs and performance.

The intern will work with colleagues across teams, including Legal, Copyright, Royalties, and Creative. Success involves accurately handling contract details, high-volume data and documentation, internal queries, and contract tracking with increasing independence over the first three months.

The interview process includes an introductory call with a member of the Recruitment Team, interviews with the hiring manager, a take-home exercise, and final-stage interviews onsite at the Nashville office. Kobalt describes its values as Music First, Transparent, Tech Powered, and Transformative, and states that it is an equal opportunity employer committed to equitable access and a diverse, inclusive, and supportive workplace. Applicants may request adjustments during the hiring process.

Requirements

• Ability to respond to timely emails and meet deadlines.
• Ability to work accurately and efficiently with large volumes of data or documentation.
• Strong organizational skills and ability to prioritize multiple projects.
• Excellent written and verbal communication skills, especially when liaising with internal stakeholders.
• Self-starter attitude and desire to learn and take initiative.

Nice To Haves

• Experience working in an administrative or detail-driven capacity (listed as preferred).
• Familiarity with music publishing contracts or copyright agreements.
• Basic understanding of music rights, royalties, or intellectual property management.
• Experience with bespoke systems or music metadata databases.
• Proficiency with Google Workspace, Excel/Sheets, or Monday.com.

Responsibilities

• Interpret and input key terms from publishing agreements, including Schedule 1s, into the proprietary operations system.
• Maintain accurate records, tracking logs, and system documentation.
• Provide general administrative support to the Contract Administration team.
• Process high-volume deliveries by mapping datasets into an internal custom template.
• Collaborate with internal stakeholders, including Legal and Copyright, and support onboarding workflows and internal queries.
• Communicate contract details clearly and professionally across systems and stakeholders.
• Manage data entry, internal queries, and contract tracking while prioritizing work and meeting deadlines.

What This Job Offers

• Career Level: Intern
• Education Level: No Education Listed