Contract Administration Manager

KRC Corporation•Missoula, MT

About The Position

The Contract Administration Manager supports the Estimating Department with contract and bid compliance and execution, including supervision of Estimating Administrative Staff. The role covers bidding, contract and subcontract administration, project setup and recordkeeping, and coordination with Accounting on job-cost accounting and work-in-process forecasting and reporting. The employee may also be assigned other work-related duties by their supervisor.

Requirements

Bachelor's degree in business or construction management, or equivalent work experience.
Extensive knowledge of the bidding process for Federal and State projects.
Knowledge of Prevailing Wage requirements.
Superior organizational and analytical skills.
Flexibility in hours and days worked; extended hours may be necessary, including weekends and holidays at times.
Ability to travel on short notice.
Must pass a background check.
Experience supervising others and ensuring deadlines are met and work is submitted timely and accurately.
Reliability in checking one's own work for accuracy.
Superior interpersonal skills and the ability to work with diverse personalities in a tactful, mature, and flexible manner.
Attendance must meet the Company's scheduled requirements.
Ability to perform reliably, maintain a positive attitude, and work safely.

Nice To Haves

Proficiency with project management and estimating software such as JDE, HCSS, and other relevant platforms.
Strong written and verbal communication skills for effective collaboration across departments.
Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail.
Experience working with public agencies and understanding government contracting regulations.

Responsibilities

Find projects to bid across states, counties, municipalities, and other jurisdictions.
Ensure required paperwork is submitted for upcoming bids; update the weekly agenda and submit it to the appropriate estimator or division.
Procure bid packets, bid bonds, and signatures, and distribute them appropriately.
Submit bids through platforms such as Quest CDM, Bid X, ACHD Open Gov, Bonfire, Onvia/Demand Star, and Zycus, and maintain bidding information.
Prepare pre-qualification filings, including required licensing and bonds.
Create jobs in JDE in preparation for contract input and interlinking with HCSS, and produce job files.
Ensure contracts and budgets are entered into JDE through HCSS upload or manually.
Create and issue subcontracts.
Ensure subcontractors provide certificates of insurance and maintain a current database of project and contract information.
Print and distribute weekly job listings and monthly contract billing worksheets on time.
Liaise between Contracting and Accounting, providing information for job-cost accounting and work-in-process forecasting and reporting.
Ensure proper filing and storage of records.
Supervise Estimating Administrative Staff and ensure work is submitted accurately and on time.
Perform other duties and special activities as directed by the supervisor.