Intermodal Clerk

Seaboard Marine•Miami, FL

12d•Onsite

About The Position

The Intermodal Clerk enters accounts payable invoices from multiple vendors into the TMS system and maintains accurate records. The role includes reviewing invoices and statements, communicating with vendors and internal teams, evaluating assessorial charges, and processing miscellaneous invoices. The employee works indoors in an office with a controlled temperature, in a usually busy environment with many phones in open cubicles. The position receives direct supervision from the Intermodal Manager and does not supervise others. Long-term employment with opportunities for growth is offered.

Requirements

Ability to type 35 words per minute.
High school diploma or equivalent.
Intermediate to advanced verbal and written communication skills in English and Spanish.
Intermediate computer skills, including MS Word and Excel.
Ability to accurately process alphanumeric information.
Strong organization and time-management skills.
Ability to prioritize, multitask, and work independently with limited supervision.
Ability to establish and maintain effective working relationships with vendors and fellow employees.
Ability to work extended hours, holidays, and/or weekends as necessary.

Responsibilities

Enter accounts payable invoices in the TMS system for verification and payment.
Communicate with vendors and assist with vendor calls daily.
Review and investigate vendor invoices and statements for accuracy of services and charges.
Communicate extra charges to traffic personnel for proper billing.
Code invoices.
Respond promptly to vendor inquiries and communicate relevant information to internal teams to facilitate timely review and approval of assessorial charges.
Collaborate with the Intermodal Pricing team to verify extra charges where applicable.
Review customer contracts to identify special provisions or exemptions related to assessorial charges.
Analyze assessorial charges to determine applicability and make accurate approval or denial decisions.
Maintain an understanding of cost differences for each region covered by the intermodal department.
Provide new vendors with SBM assessorial guidelines during onboarding.
Process miscellaneous invoices manually in a timely manner.
Work with multiple platforms to complete daily job requirements.
Perform additional related duties as assigned.
Report safety hazards and immediately report incidents involving injury, illness, or property damage.
Wear appropriate PPE as instructed, comply with company safety policies and rules, refuse unsafe tasks or operations, participate in safety meetings and training, and remain aware of personal and coworkers' safety.