Intermediate Clerk

California Water Group•San Jose, CA

2d•$34 - $46•Onsite

About The Position

The Environment, Health and Safety (EHS) Intermediate Clerk supports the EHS and Information Technology (IT) departments. Based at Customer Support Services in San Jose, California, the role reports to the Director of Environment, Health & Safety. The position is performed on site at the assigned office location, with no option for remote work. The clerk provides administrative and document-management support, helps organize information for regulatory reports, maintains purchasing and expense records, and coordinates departmental meetings and events. The role also supports the company’s EHS culture and continuous improvement efforts. The salary progresses through four steps: $34.42 at Step 1, $35.49 at Step 2 after 6 months, $36.88 at Step 3 after 12 months, and $46.25 at Step 4 after 18 months. The deadline to submit a resume is Thursday, November 12, 2026.

Requirements

High school diploma or equivalent.
Intermediate computer skills, including the ability to navigate databases and spreadsheets.
Knowledge of Microsoft Word, Excel, PowerPoint, SharePoint, CoPilot, and Outlook.
Effective communication with a supervisor, coworkers, and members of other departments.
Ability to perform mathematical functions to calculate figures, amounts, and fractions.
Ability to read and comprehend simple instructions, short correspondence, and memos; write simple correspondence; and present information effectively in one-on-one and small-group situations.
Ability to generate reports, presentation slides, and general correspondence.
Organizational skills to maintain paper and electronic files using established methods.
Ability to work with minimal supervision and determine work methods and sequencing while following accepted practices and guidelines.
Ability to communicate clearly and succinctly with people at various levels of the organization.
Ability to handle and prioritize routine tasks simultaneously, meet business demands, and maintain attention to detail.
Ability to understand and follow oral and written policies, procedures, and instructions.
Ability to work collaboratively with business stakeholder groups to support coordination, cohesion, and communication.

Responsibilities

Create and manage electronic and paper files, including moving files to and from storage, scanning documents, and maintaining departmental offsite-storage records.
Receive and distribute incoming mail; assemble correspondence for mailing or email; receive and transmit materials; and collate and assemble documents using e-sign and PDF applications.
Collect and organize information needed for regulatory report submissions and, with oversight from an EHS Program Manager, assist with preparing some reports.
Prepare and update standard operating procedures for internal administrative workflows, incorporating input from the internal team.
Create purchase requisitions, purchase orders, and change orders.
Request invoice payments, track purchase-order balances, and alert the EHS Director when balances are running low.
Prepare and submit expense reports for EHS and IT senior leadership.
Plan and coordinate departmental events and meetings, including logistics, meals, and hotel accommodations.
Take meeting minutes and distribute summaries that include action items.
Support an EHS culture by attending required training, following company policies, using PPE as appropriate, reporting safety concerns promptly, and encouraging others to follow safe practices.
Participate in and support the company’s continuous improvement program and projects.
Perform other similar duties as assigned.