Account Clerk I, II, III - Kailua Intermediate

Hawaii State Department of Education•Kailua, HI

About The Position

The authorized level is Account Clerk III, with applications accepted for Account Clerk I and II in the event of recruiting difficulties. The position performs accounting and bookkeeping work, including recording and verifying fiscal transactions, processing cash collections and invoices, maintaining accounting records, and preparing financial reports and documents. Depending on level and assignment, duties may include reviewing the work of other clerks or supervising lower-level staff. The minimum experience requirements vary by level: Account Clerk I requires six months of general experience; Account Clerk II requires six months of general experience and one year of specialized experience; and Account Clerk III requires six months of general experience and two years of specialized experience. Education may substitute for certain experience as specified in the posting. Some Account Clerk III positions require supervisory aptitude. The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Salary ranges are $3,141 per month for Account Clerk I (SR-06), $3,266 per month for Account Clerk II (SR-08), and $3,606 per month for Account Clerk III (SR-11).

Requirements

Account Clerk I: six months of general experience.
Account Clerk II: six months of general experience and one year of specialized experience.
Account Clerk III: six months of general experience and two years of specialized experience.
General experience must demonstrate knowledge of arithmetic and spelling, ability to follow oral and written directions, write simply and directly, and quickly and accurately observe differences in words and numbers.
Specialized experience must involve posting to accounting records and systematizing fiscal information, including computing, classifying, and recording numerical data to maintain financial accounting records and produce reports.
Specialized experience must demonstrate knowledge of standard accounting classification and terminology relevant to accounts maintenance, and office practices and procedures for processing and recording transactions and accounting information.
For Account Clerk III, specialized experience must include reconciling accounts by checking for errors, balancing, and verifying against original source documents, as well as preparing standard financial statements.
Inventory, stock, or supply clerk experience primarily involving non-fiscal data or checking computations without fiscal record-keeping knowledge does not qualify as specialized experience.
High school graduation with basic English and arithmetic courses may substitute for six months of general experience.
Accounting curriculum at an accredited business school, community college, or comparable institution may substitute for specialized experience under the terms specified in the posting.
University baccalaureate education may substitute for specialized experience as specified in the posting; accounting coursework must meet the stated credit and subject requirements where applicable.
Applicants must meet requirements for the position sought as of the application date unless otherwise specified. Required education and experience may not be gained concurrently unless specifically indicated.
Experience is calculated based on full-time, 40-hour workweeks; part-time experience is prorated and hours over 40 per week are not credited.
Temporary-assignment experience claimed toward minimum qualifications must be verified and supported by one of the documents listed in the posting.

Nice To Haves

Some Account Clerk III positions require supervisory aptitude, which may be demonstrated through assignments involving supervisory responsibilities, group or team leadership, supervision training applied at work, or favorable supervisory appraisals.

Responsibilities

Verify and enter costs, charges, and similar bookkeeping items in the correct accounts or classifications.
Receive, receipt, and deposit cash collections and maintain appropriate records.
Consult books, manuals, catalogs, or other sources to obtain information.
Perform computations such as discounts, interest, ratios, and percentages; determine rates, costs, amounts, and specifications using tables or classification data.
Explain details of services, methods, or policies.
Prepare requisitions or purchase orders and may order supplies, materials, equipment, or contract services.
Process invoices and may prepare vouchers for approval to authorize disbursements.
May maintain inventory control records.
Review other employees’ accounts clerical work and identify incorrect procedures, methods, entries, or results.
Compose correspondence requiring specific knowledge of methods, procedures, policies, or other information.
Determine affected general ledger, journal, and subsidiary accounts and the debit or credit entries required.
Summarize transactions and prepare control sheets or other posting documents showing debit and credit entries.
Total entries at specified intervals and take trial balances of debits and credits.
Determine corrective entries, close accounts, and reconcile accounts.
May supervise one or more lower-level account clerks or other subordinates.