Account Clerk II

Los Rios Community College District•Sacramento, CA

About The Position

Under minimal oversight, the Account Clerk II performs a variety of complex clerical accounting duties involving the maintenance of financial or statistical records. The position also serves as a counter receptionist, providing general information about college activities and answering student questions using databases and the District's website. The employee performs related duties as assigned.

Requirements

Two years of experience related to the duties of the position.
Promotional qualification: One year of experience in Los Rios Community College District as an Account Clerk I. This applies to regular, current Classified employees working with the District.
Equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including students with physical or learning disabilities as they relate to differences in learning styles.
Ability to successfully foster and support an inclusive educational and employment environment.
Education, if used to meet requirements, must be from an accredited institution.
Application must include the Los Rios Community College District Application, a Letter of Interest, and a Resume.
Information listed on the application and transcripts, if requested, will be used to verify minimum qualifications; applications referring reviewers to other documents or missing required documents may be disqualified.

Responsibilities

Prepare change funds for revolving fund operations.
Evaluate financial records for accuracy of balances, postings, calculations, and other business or operating transactions; reconcile or note discrepancies.
Compile reports and tables showing statistics related to cash receipts, expenditures, accounts payable and receivable, and profit and loss.
Prepare bank deposits and reconcile cash register tapes.
Serve as a counter receptionist, provide general information about college activities, and answer student questions using databases and the District's website.
Perform basic financial calculations, including amounts due, balances, discounts, equity, principal, and student installment payment plan calculations.
Review data for accuracy and completeness and reconcile discrepancies.
Prepare daily cash reports and accounts payable using accounting programs and reports.
Process incoming invoices by checking extensions, discounts, and tax; verify balances, entries, calculations, and postings recorded by other workers.
Process negotiable instruments such as checks and vouchers, prepare student loan checks for distribution, and process credit card transactions.
Prepare and input purchasing requisitions; review requisitions for completeness and accuracy.
Prepare financial and statistical reports; process invoices and returned checks; post bad debt entries; and coordinate with collection agencies or follow up on past-due receivables.
Handle student-related issues; monitor and reconcile account balances before issuing checks; prepare accounts payable for payment and pay invoices.
Assist with the audit of warrants before they are distributed.
Determine applicability of federal or state tax and apply the correct rate.
Audit student and classified employee Intents to Employ and timesheets, verify account codes, and assist in resolving payroll problems and issues.
Assign or use accounting code numbers for income and expenditure items.
Prepare files and verify accuracy for hand-generated checks.
Perform financial calculations and analyze travel authorization and disbursement information to ensure adherence to District policy.
Receive control figures and balance output data to control figures.
Prepare journal entries and budget transfers.
Perform related duties as assigned.