Account Clerk II

City of Stamford • Stamford, CT

6d

About The Position

Under general supervision of a department head or designee, the Account Clerk II performs routine and nonroutine account-keeping functions of more than ordinary difficulty. The position maintains complete financial records for a small or medium-sized agency, or a major segment of the financial records of a large agency, including payroll. It also provides customer service and office support as required and performs related work. The position receives general supervision and exercises no supervision.

For positions in the Payroll Office, duties include preparing and processing payroll from varied input formats; determining deductions; and maintaining records for taxes, union dues, sick leave, and vacation leave. For positions in the Office of Assessment & Taxation, duties include assisting with monthly reports, supporting office functions, coordinating customer issues, communicating with customers about account information and disputes, and supporting semi-annual billing activities.

Requirements

• Graduation from an accredited high school and three years of account-keeping experience, or an equivalent combination of training and experience.
• Knowledge of fundamental bookkeeping and accounting principles as practiced in government.
• Ability to prepare standard financial reports from accounting data.
• Ability to read and interpret written material and financial figures.
• Ability to enter numerical data into a computerized financial system with speed and accuracy.
• Ability to follow written and oral directions.
• Ability to communicate effectively verbally and in writing.
• Ability to deal effectively with others and work with individuals from diverse backgrounds.
• Ability to utilize Excel spreadsheet software.

Responsibilities

• Maintain and monitor departmental accounts receivable, accounts payable, payroll accounts, and distribution controls.
• Assist the Accountant or other financial manager in assuring the integrity of financial accounts, transactions, or schedules.
• Prepare and process payroll from a variety of input formats; determine deductions and maintain deduction records, including taxes, union dues, sick leave, and vacation leave (Payroll Office).
• Prepare and enter journal entries into the accounting system.
• Issue tax bills and compute totals, including interest.
• Enter requisitions and direct disbursements into the integrated financial system.
• Reconcile bank statements and deposits to departmental accounts.
• Make branch-bank deposits and enter cash receipts into the accounting system.
• Maintain the check log, noting checks issued, voided, and reconciled.
• Use Excel spreadsheets to monitor details and trend information as required.
• Monitor assigned accounts, identify problems, and advise the supervisor.
• Prepare manual checks if required.
• Assist in compiling data for monthly reports (Office of Assessment & Taxation).
• Support the manager and/or designee with office support functions (Office of Assessment & Taxation).
• Coordinate customer-related issues with the manager and department staff (Office of Assessment & Taxation).
• Communicate verbally and in writing with customers regarding account information, disputes, and problem resolution (Office of Assessment & Taxation).
• Assist with activities necessary for the semi-annual billing process (Office of Assessment & Taxation).
• Perform related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED