Intermediate Clerk

California Water Service Group•San Jose, CA

3d•$34 - $46•Onsite

About The Position

The Environment, Health and Safety (EHS) Intermediate Clerk supports the EHS and Information Technology (IT) departments at Customer Support Services in San Jose, California. The position reports to the Director of Environment, Health & Safety and performs administrative, document management, purchasing, expense reporting, and meeting coordination work. The role is performed onsite at the assigned office location; remote work is not available. The clerk also supports regulatory reporting, internal workflow procedures, departmental safety culture, and the Company’s continuous improvement program. Other similar duties may be assigned.

Requirements

High school diploma or equivalent.
Intermediate computer skills, including understanding how to navigate databases and spreadsheets.
Knowledge of Microsoft Word, Excel, PowerPoint, SharePoint, CoPilot, and Outlook.
Ability to communicate effectively with a supervisor, coworkers, and members of other departments.
Ability to perform mathematical functions to calculate figures, amounts, and fractions.
Ability to read and comprehend simple instructions, short correspondence, and memos; write simple correspondence; and present information effectively in one-on-one and small-group situations.
Ability to generate reports, presentation slides, and general correspondence.
Organizational skills to maintain paper and electronic files using established methods.
Ability to work with minimal supervision and determine work methods and sequencing according to generally accepted work practices and guidelines.
Ability to communicate clearly and succinctly with people at various levels of the organization.
Ability to handle and prioritize routine tasks simultaneously, meet business demands, and maintain attention to detail.
Ability to understand and follow oral and written policies, procedures, and instructions.
Ability to work collaboratively with business stakeholder groups to support harmony, cohesion, and communication.

Responsibilities

Create and manage electronic and paper files, including moving files to and from storage, scanning documents, and managing departmental offsite storage records.
Receive and distribute incoming mail; assemble correspondence and materials for mailing or email; collate and assemble documents using e-sign and PDF applications.
Collect and organize information required for regulatory report submissions and assist with preparing some reports under the oversight of an EHS Program Manager.
Prepare and maintain standard operating procedures for internal administrative workflows with input from the internal team.
Create purchase requisitions, purchase orders, and change orders.
Request invoice payments, track purchase order balances, and notify the EHS Director when balances are running low.
Prepare and submit expense reports for EHS and IT senior leadership.
Plan and coordinate departmental events and meetings, including logistics, meals, and hotel accommodations.
Take minutes during department meetings and distribute summaries, including action items.
Attend and participate in required EHS training, follow company policies, use PPE as appropriate, report safety issues or concerns promptly, and encourage safe behavior.
Participate in and support the Company’s continuous improvement program and projects.
Perform other similar duties as assigned.