Interim Facilities Assistant

Client Careers Site • Brooklyn, NY

3d

About The Position

The Interim Facilities Assistant will support the Sr. Manager, Facilities in executing day-to-day facility operations across the corporate office, retail stores, showroom environments, and warehouse distribution center. The Interim Facilities Assistant will also take a lead role in shipping and receiving, overseeing all package and mail distribution. This is a 3-month interim contract role, ideal for someone who can quickly step in and ensure seamless operations across all spaces.

Requirements

• High school diploma or equivalent required
• 0–3+ years of experience in an office environment and/or mailroom
• Ability to lift and handle packages up to 50 lbs
• Strong ability to work both independently and collaboratively in a fast-paced environment
• Excellent organizational, time management, and prioritization skills
• Proactive, self-starter mindset with strong problem-solving abilities
• Experience with shipping and receiving operations
• Strong troubleshooting skills
• Excellent verbal and written communication and customer service skills
• Flexibility to work outside of standard business hours as needed
• Proficiency in Microsoft Office Suite

Nice To Haves

• College or trade school experience preferred
• Experience with UPS WorldShip preferred

Responsibilities

• Partner with the Sr. Manager, Facilities and Facilities Technician to liaise with landlords and building services, ensuring all spaces are maintained to a high standard and aligned with brand expectations
• Respond to employee and departmental requests related to lighting, furniture, fixtures, equipment, and minor repairs
• Manage all incoming shipments, packages, and mail, ensuring timely and accurate distribution
• Oversee shipping and receiving operations, including coordination within the warehouse distribution center
• Maintain office and storage areas to ensure they are organized, safe, cost-efficient, and reflective of the brand
• Coordinate and oversee mailroom operations and processes
• Issue and track employee lockers and assist in resolving locker-related issues
• Ensure common areas (e.g., copy stations, mailroom, shipping areas) are clean, organized, and fully stocked
• Procure office and facilities supplies and maintain inventory in supply closets
• Assist with emergency facility needs and remain knowledgeable of all related procedures
• Support the Sr. Manager, Facilities with key projects, including coordination of billing, invoicing, deliveries, and project timelines
• Assist with furniture and equipment moves, changes, and new installations
• Help establish and communicate office services policies, standards, and procedures
• Coordinate maintenance and repairs for office equipment such as copiers and printers
• Ensure printers and copiers are consistently stocked with necessary supplies
• Serve as backup to the Facilities Technician
• Support additional facilities projects and requests as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED