Intercompany Billing Specialist

Calista Corporation•Anchorage, AK

About The Position

The Intercompany Billing Specialist establishes and maintains intercompany work orders (IWOs), prepares intercompany billings, and performs billing services for government and commercial contracts across multiple entities. The role ensures billing transactions are accurate, timely, properly documented, and compliant with contractual, regulatory, and company requirements. It requires analytical skills, attention to detail, and the ability to manage high-volume billing activities, reconcile discrepancies, and meet recurring deadlines. The position has no supervisory responsibilities. The work environment has a moderate noise level and may occasionally require weekend or evening work. The employee must work in a constant state of alertness and in a safe manner. Preference is given to Calista shareholders and their descendants, spouses of Calista shareholders, and shareholders of other corporations created under the Alaska Native Claims Settlement Act, in accordance with the cited law. Calista and its subsidiaries provide reasonable accommodations to qualified individuals with physical or mental disabilities as required by applicable law.

Requirements

High school diploma or GED equivalent.
Three years of billing experience.
Ability to pass a drug, background, reference, and credit check.
Knowledge of intercompany billing practices, accounting procedures, and transaction reconciliations.
Understanding of intercompany work order structures, project setup, allocations, and related billing processes.
Basic understanding of accounting principles, billing terminology, and billing procedures.
Ability to accurately review, reconcile, and analyze high volumes of financial data.
Ability to identify discrepancies, research variances, and resolve routine billing and allocation issues.
Proficiency with computerized accounting and financial systems, and ability to learn and use company-specific systems.
Proficiency in Microsoft Excel, including using spreadsheets to track, analyze, and reconcile financial data.
Ability to prioritize tasks, manage multiple assignments, and meet recurring monthly and year-end deadlines.
Effective written and verbal communication skills for coordinating with accounting personnel, project managers, and other stakeholders.
Ability to analyze information, identify trends or inconsistencies, and recommend appropriate resolutions.
Ability to exercise sound judgment and discretion when handling financial information and resolving discrepancies.
Ability to work independently while coordinating with multiple departments and entities.
Ability to handle stressful situations and plan and organize duties effectively to meet deadlines.

Nice To Haves

Associate degree in Accounting, Finance, or a related field.
Billing experience that includes exposure to government contracts.
Experience with Deltek Costpoint.

Responsibilities

Establish and maintain IWOs in accordance with approved request forms and Calista’s Inter-Organizational Transfer Policy.
Review IWO requests for completeness, accuracy, and appropriate approvals before establishing projects.
Maintain IWO project structures, including required project components, billing information, and setup details.
Maintain a tracking system for intercompany and regular billings, including project status, billing activity, outstanding items, and follow-up.
Prepare, review, and process high-volume monthly intercompany invoices across multiple entities, ensuring accuracy, completeness, and supporting documentation.
Prepare monthly IWO allocations and investigate and resolve allocation discrepancies with accounting and affected departments.
Assist with month-end and year-end closing, including intercompany true-up invoices, supporting reconciliations, and related journal entries.
Review contract terms, work order agreements, and supporting documentation to ensure billings comply with approved arrangements and applicable requirements.
Maintain intercompany billing records, reconciliations, and supporting documentation in accordance with company procedures and audit requirements.
Review open billing detail regularly to ensure intercompany and contract costs are billed appropriately or held pending resolution.
Prepare, review, and submit government and commercial contract invoices accurately, on time, and in compliance with contract terms and company policies.
Coordinate with accountants, project managers, team members, and other stakeholders to research discrepancies, resolve billing issues, and improve billing processes.
Prepare and distribute billing reports and supporting schedules to subsidiaries, accounting personnel, and other stakeholders.
Provide documentation and explanations for internal and external audits, including DCAA voucher reviews and requests concerning intercompany and contract billing.
Ensure billing activities comply with company policies, accounting procedures, contractual requirements, and relevant regulatory requirements.
Work in a constant state of alertness and in a safe manner.
Perform other duties as assigned.