Billing Specialist

Ascensus•Remote, Pennsylvania, PA

About The Position

The Billing Specialist is primarily responsible for timely and accurate monthly invoicing of all plans and processing termination plans. The position audits invoices, reconciles fees and payments, handles invoice requests, processes conversions and termination-related transactions, and responds to billing and Finance inquiries. It also supports address and phone updates, maintains procedures and documentation for Sarbanes-Oxley requirements, protects confidential data, and performs other duties and special projects assigned by management. The successful candidate is detail-oriented, organized, and able to manage multiple priorities and deadlines in a fast-paced environment. The role requires independent work as well as collaboration with internal and external clients, along with strong communication, interpersonal, problem-solving, reconciliation, and basic auditing skills. The position supports Ascensus’s I-Client philosophy and its core values of People Matter, Quality First, and Integrity Always.

Requirements

Bachelor’s degree in accounting or finance, or an equivalent combination of training and experience; preferred.
3–5 years of experience with PCs and MS Office software applications.
Detail orientation and strong organizational and time-management skills.
Strong written and verbal communication skills.
Strong interpersonal skills with internal and external clients.
Ability to handle multiple priorities and meet deadlines.
Ability to work independently and as part of a team in a fast-paced environment.
Basic understanding of auditing concepts, account reconciliation, and mathematics.
Proven problem-solving skills and ability to quickly comprehend and analyze data.
Commitment to protecting confidential data and supporting the organization’s I-Client philosophy and core values.

Nice To Haves

Experience with AS400.

Responsibilities

Perform monthly audits of asset- and non-asset-based invoices for accuracy and completeness.
Reconcile fees for asset- and non-asset-based plans against service agreements.
Prepare fee-processing requests based on service and compensation agreement terms.
Handle special invoice and manual invoice requests.
Prepare and review partner-level invoices, if applicable.
Reconcile payments received by check and process them to the lockbox.
Review service agreements for final invoicing of recordkeeping, miscellaneous, and termination fees.
Process internal conversions.
Prepare monthly wire and quarterly plan receivable reconciliations, if applicable.
Reconcile final payments before plan liquidations.
Request termination refunds.
Address and resolve internal and external billing and Finance inquiries, including invoice and report requests.
Assist with address and phone changes and update billing systems as needed.
Create and maintain documents and procedures as needed to meet Sarbanes-Oxley requirements.
Protect, secure, and properly handle confidential data to prevent unauthorized access, improper transmission, or unapproved disclosure.
Perform other duties and special projects as assigned by management.