Installation Coordinator

ISEC Inc.•Boerne, TX

About The Position

The Installation Coordinator assists the installation team with the logistics, coordination, and administration of projects from award through completion. The role supports scheduling, timesheet and invoice verification, field staff onboarding and training, travel coordination, fleet and tool records, recruiting, presentations, and safety programs. Duties and activities may change at any time, with or without notice.

Requirements

High school diploma or equivalent, or at least two years of experience in the industry or a related field.
Excellent written and verbal communication skills.
Excellent time-management skills and a consistent record of meeting deadlines.
Excellent interpersonal skills and ability to build and maintain relationships across multiple departments.
Comfort working in a fast-paced environment with multiple personalities and changing needs.
High level of confidentiality, accuracy, and attention to detail.
Ability to organize and prioritize tasks to meet deadlines effectively.
Strong analytical thinking and problem-solving capabilities.
Proficiency with Microsoft Office applications.
Ability to partner with regional and corporate departments.
Demonstrated commitment to outstanding service for internal and external customers.
Ability to take ownership of customer problems, resolve them personally or find someone who can, listen well, ask clarifying questions, check for agreement, and follow up promptly.
Strong accountability and follow-through.
Ability to create a personal connection with customers through friendly and respectful interactions.
Positive attitude.

Nice To Haves

Associate degree.
Experience in logistics and/or record keeping.
Intermediate to advanced proficiency with desktop applications.

Responsibilities

Update long-range and short-range schedules with manpower and project information; attend or lead weekly Installation meetings and capture detailed information for the Installation Department.
Verify timesheets for field leaders, carpenters, and support staff for accuracy, including coding and project numbers.
Verify subcontract labor hours and send timesheets to agency contacts.
Before projects begin, ensure field leaders have safety data sheets (SDS) and obtain project-specific badges for personnel and vehicles.
Code and approve Installation Department invoices; promptly notify the Operations Manager or General Superintendents about discrepancies or unknown invoices.
Verify purchase card (P-card) coding for field staff and provide coding where needed.
Onboard field staff and verify completion of pre-employment items and forms before their start.
Schedule required training and maintain field certification logs.
Assist with maintaining the Affirmative Action Program for construction projects.
Assist IM and GS with preparing presentations for staff meetings, safety stand-downs, trainings, and other meetings.
Maintain regional fleet vehicle logs and maintenance records, and schedule maintenance when needed.
Assist with recruiting field staff by reviewing resumes, conducting phone screens, and sourcing candidates.
Coordinate travel for installers and field leaders, including lodging, airfare, mileage, subsistence, and other accommodations as needed.
If applicable, maintain the Toolwatch program, inventory tools, and coordinate related needs.
Promote a positive atmosphere for safety excellence and commitment to the Safety Promise.
Distribute OSHA-300A summary sheets annually.
Order and distribute personal protective equipment.
Maintain the prescription safety glasses program.
Maintain and track quarterly safety awards.