Information Systems Event Coordinator (part-time, 17.5 hours/week)

Brigham Young University • Provo, UT

4d

About The Position

The Information Systems Event Coordinator plans and delivers events and programs that connect BYU students, alumni, donors, ambassadors, and university partners. The role manages event planning from initial concept through completion, including logistics, budgets, communications, registration, purchasing, and event-day operations. The coordinator also develops campus and vendor partnerships, coordinates student employees and volunteers, and evaluates event attendance, feedback, and engagement to identify improvements. The position supports BYU’s educational and religious mission and helps strengthen relationships and belonging across the BYU community.

Requirements

• Firm commitment to the mission of BYU.
• Associate degree and two years of relevant experience, or an equivalent combination of education and experience.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office.

Nice To Haves

• Bachelor's degree.
• Experience coordinating university, nonprofit, alumni, donor, or community engagement events.

Responsibilities

• Plan and execute engaging events for students, alumni, donors, ambassadors, and university partners from initial concept through completion.
• Manage event logistics and budgets, including venues, catering, transportation, technology, supplies, and event setup.
• Build and maintain vendor and campus partnerships to support seamless event coordination and execution.
• Recruit, train, and coordinate student employees and volunteers.
• Coordinate event communications and registration, including invitations, RSVPs, attendee questions, and follow-up.
• Oversee event-day operations, manage setup, troubleshoot challenges, and ensure a positive participant experience.
• Manage event purchasing and administrative processes, including contracts, invoices, expenses, and university compliance.
• Evaluate event success and engagement by tracking attendance, gathering feedback, and identifying opportunities for improvement.

Benefits

• Employee assistance program available to the employee and all members of their household.
• Access to the library.
• Free on-campus parking.
• Free UTA pass.
• Discounts at the BYU Store and for many events at BYU.

What This Job Offers

• Job Type: Part-time
• Education Level: Associate degree