Information Systems Analyst III – Enterprise Data & Records Governance Analyst

Santa Clara Valley Water District•San Jose, CA

1d•Hybrid

About The Position

Valley Water is seeking an experienced Information Systems Analyst III to lead the deployment, administration, and long-term governance of the District’s Enterprise Electronic Document and Records Management System (EDRMS). The system will serve as the authoritative, enterprise-wide repository for District documents and records and is a central component of Valley Water’s Digital Transformation Strategy. Under direction, this journey-level position performs complex programming, systems analysis, integration, governance, and technical coordination. The incumbent will act as technical lead and project manager for the enterprise-wide initiative, collaborating with Cybersecurity, Legal Counsel, the District Clerk of the Board, executive leadership, and operational units. The role establishes sustainable information governance practices, including AI-enabled data classification with human validation, secure access controls, retention schedules, defensible destruction workflows, and governance of data integrated with the District’s data lake. Valley Water’s mission is to provide Santa Clara County with safe, clean water for a healthy life, environment, and economy. Its FY 2026–27 Adopted Budget is $1.284 billion and supports approximately 876 employees. Headquartered in San José, Valley Water manages water supply, creek restoration and habitat protection, flood protection, and partnerships supporting trails and open space. The position is part of the Digital Transformation & Customer Service Unit. It is eligible for a hybrid telework schedule, typically 40% remote and 60% onsite, after a six-month probationary period. Employees must live within 150 miles of the primary work location in San José by their start date. The position and start date are subject to availability of funds.

Requirements

Five or more years of progressively responsible experience in enterprise systems analysis, software analysis, database administration, or information systems governance.
Experience implementing or administering an Electronic Document and Records Management System (EDRMS).
Experience applying and operationalizing records retention schedules in a public agency or highly regulated environment.
Experience designing automated workflows for document lifecycle management and defensible destruction.
Experience integrating enterprise platforms with data lakes, analytics environments, or AI-enabled systems.
Experience coordinating cross-functional stakeholders, including Legal, IT Security, executive leadership, and operational departments.
Experience leading complex enterprise technology projects with minimal supervision.
Ability to interpret complex legal, regulatory, and operational requirements and translate them into technical solutions.
Ability to design and implement secure, metadata-driven access control structures.
Ability to oversee AI-enabled classification tools with appropriate validation and quality assurance oversight.
Ability to manage enterprise data governance frameworks and lifecycle management processes.
Ability to analyze, troubleshoot, and resolve complex system and integration issues.
Ability to develop comprehensive technical documentation and procedural manuals.
Strong project management, stakeholder coordination, written communication, and verbal communication skills.
Ability to work independently with direction on scope and discretion over methods and technical approach.
Knowledge of records management principles, including retention scheduling, legal holds, and defensible destruction practices; data governance frameworks and information lifecycle management; database management systems and data architecture; metadata standards and discretionary and mandatory access control methodologies; enterprise security principles and regulatory compliance; AI-enabled classification tools and governance implications; data lake architecture and integration processes; and quality assurance and system documentation standards.
Education equivalent to a bachelor’s degree from an accredited college or university, with major coursework in computer science, information systems, information management, data governance, or a closely related field. Directly related experience may substitute for the college requirement at a rate of one and one-half years of experience for one year of education.
Possession of, or ability to obtain, an appropriate valid California driver’s license. Individuals unable to meet this requirement due to a disability will be considered for reasonable accommodation on a case-by-case basis.

Responsibilities

Lead deployment, configuration, integration, and ongoing administration of the District’s EDRMS platform.
Oversee enterprise-wide data and document classification using AI-enabled tools and appropriate human validation to ensure compliance with District policies and regulatory obligations.
Administer and enforce Board-approved records retention schedules across document types and business units.
Design, implement, and manage automated document destruction workflows in coordination with Legal Counsel, the District Clerk of the Board, and executive leadership.
Coordinate with Cybersecurity to implement and maintain metadata-driven discretionary and mandatory access control frameworks.
Govern data flowing into the District’s data lake, including oversight of integration processes and validation of data accuracy, completeness, and timeliness.
Manage removal of data from enterprise systems and analytical or AI platforms after records are destroyed or no longer authorized for use.
Develop system documentation, governance standards, and user training materials.
Serve as project manager for complex system enhancements and cross-functional initiatives.
Troubleshoot and resolve complex application, database, and integration issues.
Provide technical guidance and lead-level support to staff as assigned.
Ensure compliance with information security, privacy, and regulatory standards.
Stay current on emerging technologies, digital governance standards, and records and information management best practices.