Industry Partnerships & Business Development Assistant

University of British Columbia•Vancouver, BC

3d•Hybrid

About The Position

Responsible for assisting with the marketing, coordinating and developing of related engineering placement programs to local, national and international employers and professional associations for the Applied Science Co-op Program. Responsible for the coordination of advisor site visits; organization of student/industry events; co-op student interview coordination; and, posting of Applied Science co-op job opportunities. Responsible for assisting in the production of branding materials and publications. Work closely and collaboratively with other Program Assistants. This role involves in-person event management and meetings with external partners, which requires candidates to be able to work on campus. While some hybrid work is possible, candidates will be expected to be on campus for certain events and meetings and due to the event coordination parts of the role to be able to work flexible hours that may include evenings.

Requirements

High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

Related Co-op or marketing experience preferred.
Experience or knowledge of engineering an asset
Business development or sales experience is an asset.
Ability to effectively market, and promote programs and services to employers is an asset.
Proficiently use Outlook, MS Word, MS Excel, and MS PowerPoint at an intermediate level.
Ability to effectively use Adobe InDesign and/or Canva at a basic level
Have excellent phone/online manners and are enthusiastic, proactive, and motivated in working with employers.
Ability to prioritize and work effectively under pressure to meet deadlines.
Ability to be accountable and responsible and ensure all projects and deadlines are met
Ability to be thorough, accurate, and have a high level of attention to detail.
Ability to accurately maintain appointment calendars, and schedule appropriate appointments.
Ability to efficiently and effectively manage and coordinate multiple tasks and priorities.
Ability to respond appropriately to inquiries in person, on the phone, and in writing, and make appropriate referrals.
Ability to communicate effectively verbally and in writing.
Possess good email management skills.
Ability to provide excellent quality customer service in a courteous, patient manner.
Ability to work effectively independently and collaboratively in a team environment.
Ability to develop and maintain cooperative and productive working relationships.
Ability to listen actively and attentively, and obtain clarification as required.
Ability to resolve workplace problems, and offer solutions and alternatives in a positive way
Ability to communicate effectively, empathize with others, overcome challenges and defuse conflict
Ability to exercise tact and discretion.
Critical Thinking
Possess good interpersonal skills
Ability to exercise flexibility
Willingness to learn new programs and technologies

Responsibilities

Researches and identifies potential employers in national and international industry, government agencies (municipal, provincial and federal) and institutions who would benefit from involvement with UBC Applied Science Co-op programs.
Collaborates in the development of academic-related Engineering and Design co-op work terms through assessment of technical engineering job requirements, engineering discipline, and academic level of placement.
Promoting the Applied Science Co-op Program and explaining our program and processes to employers via in-person, telephone, email, and video call meetings
Researching and identifying job opportunities from prospective and existing employers through outreach strategies such as direct email, video calls, and email campaigns
Strategic outreach to target employers of interest via email, phone, or video call
Ensuring the Applied Science Co-op Program is informed of all provincial and federal funding updates; streamlining updates and communications to employers on how best the utilize the funds to hire a co-op student
Organization and execution of ongoing mass email communications via Mailchimp
Coordinates major student/industry events and receptions including pre-event/project planning, booking, coordination and promotion, as well as event-day management.
Sourcing relevant job opportunities using various online resources and assessing their suitability for the Applied Science Co-op program
Accurately maintaining records of contacts and communication histories in internal databases
Generating reports and completing job postings, interview and hiring follow-ups, and status updates
Assists in the preparation and scheduling of pre-employment training programs facilitated by the Co-op Advisors.
Coordinates advisor on-site, online and telephone site visits.
Assist in the production of branding materials and publications (in print, online, and social media).
Assists with the organization, booking and scheduling of student interviews with industry.
Assists with the posting of Applied Science co-op positions.
Coordinates trade show attendance and trips for Co-op Advisors and Senior Manager, Business Development and Industry Engagement related to Applied Science Co-op.
Assists in Student Recruitment activities - application qualification review, communication, SIS reporting, update of student info etc.)
Other administrative tasks related to the position