Independent Contractor, Contracts Management

Vaniam Group LLC

About The Position

As an independent contractor supporting the Contracts team within Program Services, this role manages a high volume of healthcare professional (HCP) agreements with accuracy, compliance, and timely delivery. The contractor handles agreement merging and tracked changes, communicates with clients and internal teams, and keeps the internal contract tracker current in real time. The role applies industry knowledge and sound judgment to help strengthen and scale the Contracts function. The work supports HCP contracting workflows from pre-program agreement execution through post-program documentation and honoraria coordination. It includes drafting, merging, reviewing, and crosschecking consulting agreements; verifying meeting attendees; collecting tax documentation; maintaining legal documentation trackers and electronic filing systems; and completing contract-related projects from intake through completion. The contractor also uses approved AI tools responsibly, reviewing AI-generated outputs for accuracy, confidentiality, and compliance. The contractor communicates with clients throughout contracting and agreement merging, including follow-up before and after programs, and partners with Program Services, Client Services, Legal, and Finance to track progress, resolve issues, and support program delivery. No travel is required for this engagement.

Requirements

Two or more years of paralegal experience.
Transactional experience with business contracts.
High proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Excellent interpersonal, organizational, verbal, and written communication skills.
Strong problem-solving skills, sound judgment, and exceptional attention to detail.
Ability to organize and prioritize competing tasks, manage a high-volume workload, meet tight deadlines, and collaborate in a dynamic, fast-paced environment.
Ability to work independently, take ownership of assigned work, and escalate risks or issues appropriately.

Nice To Haves

Prior agency, pharmaceutical, healthcare, or other highly regulated industry experience.
Familiarity with DocuSign, MedPro, Salesforce, Egnyte or another cloud-based document repository, and virtual meeting platforms.
Experience with contract lifecycle management software.
Familiarity with pharmaceutical Fair Market Value (FMV) assessment processes.
Knowledge of HCP consulting agreement requirements in the pharmaceutical industry.

Responsibilities

Manage a high volume of contracts and related communications while maintaining compliance and meeting program deadlines.
Draft, merge, review, and crosscheck healthcare professional consulting agreements.
Perform verification checks on meeting attendees and collect required tax documentation.
Maintain accurate legal documentation trackers, databases, and electronic filing systems.
Support HCP contracting workflows from pre-program agreement execution through post-program documentation and honoraria coordination.
Ensure required contracting documentation is accurately completed, organized, and filed according to established processes and standards.
Take ownership of assigned contract-related projects from intake through completion.
Leverage approved AI tools to improve productivity, efficiency, and quality of work.
Review AI-generated outputs for accuracy, confidentiality, and compliance, and stay current with emerging AI tools and best practices.
Communicate with clients throughout contracting and agreement merging, including required follow-up before and after each program.
Partner with Program Services, Client Services, Legal, and Finance to track progress, resolve issues, and support successful program delivery.
Share knowledge with team members as experience and business needs warrant.