Import/Export Coordinator

Aston Carter•Rockwood, TN

7d•$30 - $30•Onsite

About The Position

The Import/Export Coordinator oversees documentation, scheduling, and logistics for international shipments, ensuring export orders are processed accurately, compliantly, and on time. The role supports product flow through picking, quality control, and packing, and maintains communication with internal teams and freight forwarders. It also supports documentation quality assurance, compliance audits, and special logistics projects for global operations. This is a contract position based in Ozone, Tennessee, and is fully onsite. The role is performed in an office environment using standard office equipment, Microsoft Office, and internal and external tracking systems. The schedule may span days Sunday through Saturday depending on business needs. Pay is $30.00 per hour. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and time off or leave, subject to eligibility and plan terms.

Requirements

High school education or equivalent.
Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
Excellent attention to detail, particularly for documentation accuracy and compliance.
Ability to manage multiple tasks, set priorities, and meet deadlines in a fast-paced environment.
Strong oral and written communication skills, including the ability to communicate openly and honestly.
Strong organizational skills and solid mathematical and problem-solving abilities.
Knowledge of general business computer software and aptitude for learning new software applications.
Ability to work independently, show initiative, and learn and improve processes.
Commitment to demonstrating integrity, intensity, innovation, and involvement.

Nice To Haves

A degree is preferred but not required.
Experience preparing and reviewing import/export documentation, including commercial invoices, packing lists, certificates of origin, and related forms.
Knowledge of import logistics, export management, shipping and receiving, and international shipping processes.
Familiarity with freight coordination and working with freight forwarders and international customer service teams.
Experience with data entry focused on documentation quality assurance and document review.
Ability to conduct compliance self-assessment audits and support corrective actions in logistics and documentation processes.
Experience supporting special logistics projects such as duty drawback programs and freight tenders.

Responsibilities

Manage and communicate export sales order shipping schedules on the floor to support efficient picking, quality control, and packing.
Monitor, allocate, and release export orders to the floor in a timely manner, tracking stocked items to fulfill back orders.
Request and document booking information from freight forwarders and maintain transportation instructions and charges on customer orders.
Prepare export shipment documents, including commercial invoices, packing lists, certificates of origin, and shippers’ letters of instruction.
Verify the compliance and accuracy of shipping documents, including Air Waybills, Inland (Straight) Bills of Lading, Shippers Export Declarations, and other documents required for international product movement.
Coordinate sample shipments and prepare the export documentation required for them.
Communicate with International Customer Service and freight forwarders about pickup, transportation, and delivery of international orders.
Track containers and orders using internal and external systems and provide status updates when requested.
Conduct compliance self-assessment audits of export processes and documentation and implement corrective actions as needed.
Assist with special projects, including duty drawback initiatives and freight tenders.
Maintain a clean, organized, and efficient work area.
Perform other duties as assigned to support import/export and shipping functions.