IEP Coordinator

Bridges Public Charter School•Washington, DC

1d•Onsite

About The Position

The IEP Coordinator will manage and track all stages of the IEP process, including scheduling meetings, creating and sending documents, and maintaining accurate tracking spreadsheets to ensure compliance with deadlines. This role also involves managing student records, coordinating testing logistics, creating progress reports, and supporting Extended School Year (ESY) initiatives. Additionally, the IEP Coordinator will handle meeting and staff coordination, including distributing meeting schedules and collaborating with various teams and stakeholders.

Requirements

Strong organizational and time-management skills
Ability to manage multiple deadlines and confidential records
Excellent written and verbal communication skills
Proficiency with spreadsheets, document management systems, and office software
Fingerprinting
Background checks

Nice To Haves

Experience working in special education, school administration, or compliance support
Knowledge of IEP processes, Medicaid documentation, and special education compliance
Attention to detail and accuracy
Ability to work collaboratively with families and multidisciplinary teams
Strong follow-up and problem-solving abilities
Experience maintaining compliance tracking systems and communication logs

Responsibilities

Manage and track all stages of the IEP process, including scheduling draft due dates, pre-meetings, and IEP meetings.
Create Letters of Invitation (LOIs).
Send draft IEPs, meeting reminders, finalized documents, and Medicaid forms.
Maintain accurate tracking spreadsheets to ensure IEP compliance deadlines and documentation.
Download and distribute caseload IEPs to contractors and special education teachers.
Follow up on unsigned paperwork through coordination with operations teams, families, and school staff.
File incoming IEPs and evaluation documents for new and transferring students.
Request educational records from previous schools and districts as it relates to SWD.
Fulfill document and records requests in a timely manner.
Maintain organized and confidential student records in compliance with district and federal guidelines.
Coordinate in-person testing logistics, including securing locations and schedules.
Contact parents to remind them of testing appointments.
Communicate student absences to contractors on testing days.
Ensure testing documentation and communication are completed accurately.
Create and maintain progress report tracking spreadsheets.
Open, print, organize, and distribute progress reports by class.
Save and send finalized reports to the front office.
Log parent and stakeholder contacts related to progress reporting.
Create and maintain ESY participation tracking spreadsheets.
Send ESY amendments, parent letters, and surveys.
Track student attendance confirmations and follow up with families as needed.
Maintain communication logs regarding ESY participation.
Create and distribute biweekly Special Education meeting schedules for administration.
Collaborate with Sub Planner and school leadership to coordinate meeting coverage.
Support communication between special education staff, contractors, administrators, and families.

Benefits

Child care
Health savings plans
Pre-tax deduction for Metro
Bike racks
Regular staff engagement and wellness activities
Staff lounge
Lactation room for nursing mothers
Health benefits (medical & dental)
Disability insurance
Retirement plan: 401 (k) with a 4% match or the continuation of the DCPS retirement plan