IEP Clerk

CAMINO NUEVO CHARTER ACADEMY•Los Angeles, CA

6d•$21 - $23•Onsite

About The Position

Under the supervision of the School Operations Manager, the IEP Clerk will be responsible for performing clerical duties related to the management, organization and correspondence of special education information. The IEP Clerk will act as member of the School Operations Team and is responsible for the execution of a robust plan to ensure compliance of the Special Education Program.

Requirements

Bachelor Degree preferred
2-4 years’ experience working in urban schools or in organizational operations
Manage and manipulate large amounts of data in Excel and databases
Strong analytical and quantitative abilities
Ability to work independently and in a team in a fast-paced environment required
Spanish and English fluency preferred
Highly organized, detail-oriented and able to produce error-free work
Ability to synthesize data and desire to analyze and improve systems.
Ability to understand and navigate the political, social, economic, legal and cultural context facing urban charter schools and the students they serve

Nice To Haves

Spanish and English fluency preferred

Responsibilities

Coordinate and schedule IEP meetings in conjunction with designated Special Education administrator (schedule with parents, teachers & service providers, coordinate class coverage as necessary, coordinate logistics regarding location & required attendees, sending materials home).
If applicable, provide Spanish interpretation during IEP meetings (must attend LAUSD Oral Interpretation training)
Maintains accurate special education records in PowerSchool
Provide administrators with the parent brochures and sign-in sheet needed during an IEP meeting
Assist in sending requested records to district schools, agencies, or other clerical staff
Assist special education teachers and administrators with the monitoring of the IEP Master Calendar and maintaining the special education paperwork, meetings, and filing
Create, send, collect, and file IEP Meeting Notification forms according to IEP Master Calendar
Create, send, collect, email, and file Assessment Plans according to IEP Master Calendar
Add IEP meeting participants and IEP meeting date on the Welligent system
Inform HSO Central Special Education of any new student enrollments with an IEP
File and organize all IEP documents within the green folder of each student’s cumulative record file
Help coordinate communication between related service providers, teachers, and administrators regarding service schedules
Ensure all special education related bulletins/posters/brochures are posted in the main office
Participate in LAUSD and/or HSO trainings related to special education compliance, policies, and procedures
Attend staff meetings and participate in professional development supporting school food service programs
Upon receipt of a written or verbal request for special education by a parent or outside agency/organization or medical documents from a student with an IEP immediately inform Administrators.
Assist with developing special education program by reporting any IEP and/or special education compliance concerns to administration
Support with student information-specific data requests relating to compliance and reporting requirements for CNCA (internal stakeholders, grant reports, research requests, etc).
Supervise students in and around the vicinity of the front office
Maintain a high level of ethical behavior and confidentiality of information about students and staff
Support school with translation services as requested
Support school office staff as back up clerical support during peak hours as requested
Perform other related duties as assigned for the purpose of meeting the needs of the students, the program, the school site, and the organization
Support school office staff as office/clerical support during peak hours as requested or scheduled
Other duties as assigned.