HVAC Manager

UIOWA•Iowa City, IA

About The Position

Iowa Health Care’s Department of Engineering Services is seeking an HVAC Manager to provide leadership, management, and operational direction for HVAC, refrigeration, and wireless temperature-monitoring operations in the HVAC shop. The manager ensures maintenance, repairs, project management, and code compliance are completed professionally, efficiently, safely, and on time, and that scheduled preventative and corrective maintenance meets policy and regulatory requirements. The role is also responsible for the shop’s operating budget and works with Iowa Health Care and University of Iowa departments to design, coordinate, and implement capital and non-capital projects and update design standards as needed. The manager is responsible for meeting applicable regulatory requirements, including The Joint Commission, local, state, and national codes, infection-control requirements, and ASHRAE guidelines. They oversee successful HVAC utility shutdowns associated with capital, university, and departmental work. The manager collaborates with Engineering Services management, clinical areas, Capital Management, and the University Design and Construction Department to address urgent needs and ensure capital projects meet Iowa Health Care standards. This position reports to the Assistant Director of Engineering Services. The role includes financial, operational, regulatory, human-resources, planning, project-management, communication, safety, facilities-management, performance-management, and resource-management responsibilities. Duties include managing staff and workflow through the computer maintenance management system (CMMS), overseeing budgets and purchases, coordinating maintenance and project work, training and coaching employees, and maintaining HVAC and refrigeration systems. The manager is expected to be on call 24/7 for emergencies and respond to conditions during off hours and weekends. Occasional driving is required, with a valid driver’s license meeting UI Fleet Safety requirements. The position requires routinely moving 50 pounds and frequently climbing, carrying, bending, kneeling, crawling, reaching, pushing, and pulling.

Requirements

Bachelor’s degree, or an equivalent combination of education and experience.
At least 5 years of experience in HVAC, physical plant, facilities management, or a related field.
Excellent verbal and written communication skills.
Demonstrated experience in staff performance management.
Demonstrated effective leadership managing personnel professionally, including during stressful deadlines and resource constraints.
Valid driver’s license that meets UI Fleet Safety requirements.
Ability to routinely move 50 pounds and frequently climb, carry, bend, kneel, crawl, reach, push, and pull.
Ability to be on call 24/7 for emergency needs and address conditions during off hours and weekends.
Knowledge of HVAC, refrigeration, temperature-control, and facilities-management operations, including installation, troubleshooting, maintenance, calibration, and repair of environmental systems.
Ability to use building automation systems to control systems, analyze data, and modify mechanical-system performance.
Ability to handle refrigerants in compliance with EPA regulations.
Ability to read and interpret blueprints and project drawings.
Knowledge of organizational employee-safety procedures and programs, including occupational health, fire safety, and emergency response.

Nice To Haves

Knowledge of the principles, methods, materials, and tools used to install, troubleshoot, maintain, calibrate, and repair air-handling units, chilled-water systems, and building automation systems.
Experience with temperature, pressure, and humidity requirements in a healthcare or academic organization.
Experience with project management and infection-control measures.
Demonstrated experience creating a positive work environment focused on service excellence.
Knowledge of codes and procedures applicable to hospitals, including TJC, OSHA, and DOT.
EPA Type 2 Refrigeration Certificate.

Responsibilities

Provide leadership and operational direction for HVAC, refrigeration, and wireless temperature-monitoring operations.
Ensure maintenance, repair, project management, and code-compliance work is performed safely, efficiently, professionally, and on time.
Ensure preventative and corrective maintenance is completed as scheduled and meets policy and regulatory requirements.
Manage the area’s operating budget; use the Strata financial system to request capital purchases and review or approve capital projects.
Review and approve purchases for equipment, tools, and supplies; monitor the assigned expense budget and explain variances to the Assistant Director.
Maintain cost-effective inventory levels and ensure compliance with financial procedures.
Monitor daily HVAC operations and compliance with patient, building, occupant, and regulatory requirements.
Maintain or procure parts and supplies; complete routine reports from CMMS and other systems.
Prioritize, monitor, and oversee daily work assignments; schedule staff and distribute work orders and project assignments.
Ensure staff comply with applicable requirements and update assigned policies and procedures.
Provide regular updates and feedback to service requestors, assist contractors, and recommend staffing needs to the Director or Assistant Director.
Train staff in industry standards and safety practices and ensure a safe workplace.
Coordinate project work and ensure infection-control practices meet regulatory and epidemiology department requirements.
Orient staff, assess competency and performance, provide training and coaching, communicate expectations, and give regular feedback and recognition.
Support staff professional and non-professional development; participate in selection, coaching, and discipline.
Use CMMS to monitor workflow and support efficient, timely completion of work; maintain accountability and communication.
Create management goals aligned with department and Iowa Health Care strategic plans; plan daily staff activities and contribute to departmental strategic planning.
Execute corrective, preventative, routine, and predictive maintenance procedures.
Participate in capital-project design and recommend approaches that support efficient maintenance and repair operations.
Ensure successful utility shutdowns during capital, non-capital, university, and departmental shutdowns; review and advise on minor renovation and construction projects.
Maintain constructive communication with staff and positive, timely interdepartmental communication and customer service.
Take appropriate and immediate action in emergencies and follow organizational employee-safety procedures.
Maintain, repair, alter, replace, and install environmental-system components, including refrigeration, temperature-control systems, chillers, and air-handling units.
Use building automation systems (BAS) to control systems, collect and analyze data, and modify mechanical-system performance.
Perform refrigerant leak tests, transfer refrigerants, and handle refrigerants in accordance with EPA regulations.
Read and interpret blueprints and project drawings; apply HVAC systems operations knowledge.
Coach staff, delegate work, communicate consistent expectations, and hold staff accountable for customer service and performance.
Plan and mobilize labor and other resources to meet business objectives, corrective and preventative work orders, and urgent needs.