Human Resources Technician

City of Manhattan Beach•Manhattan Beach, CA

8d•Onsite

About The Position

The City of Manhattan Beach is seeking a thoughtful, proactive, service-oriented Human Resources (HR) professional to join our HR Team. The ideal candidate will have generalist experience including: recruitment & selection, training administration, benefits administration, and payroll processes. Experience in local government and experience with Tyler MUNIS and NEOGOV software applications is highly desirable. Manhattan Beach City Hall offers ocean views, easy access to local restaurants and shopping, and a dedicated team of employees committed to providing world-class service to residents, local businesses, and visitors. If you are mission-driven, dedicated to superior service, and can diligently work independently and in a collaborative environment, this position is for you! Under general supervision, the Human Resources Technician performs a variety of technical and administrative support duties related to the City’s human resources programs, including recruitment and selection, employee orientation and open enrollment, health and welfare, employee leave administration, payroll and personnel changes, HRIS and personnel records administration, and training and development, provides office staff support, and performs other related duties as assigned.

Requirements

Graduation from high school or G.E.D. equivalent is required.
Two (2) years of responsible human resources technical experience in employment, benefits, human resources information systems, or related areas is required.
Knowledge of: California fair employment laws and regulations; Workers’ Compensation and Unemployment Insurance statutes; recruiting, testing, and selection practices; personnel policies, contracts, and records administration practices; health, disability, and welfare programs; California laws and regulations governing paid leave; and COBRA benefits continuation, and notification requirements; CalPERS program enrollment and filing requirements; schedule of benefits by bargaining unit; word processing, spreadsheet, and human resources information systems; and customer service practices.
Ability to: Explain and interpret employment and benefits procedures and requirements; establish and maintain effective working relationships with applicants, staff, management, vendors, consultants, and the general public; organize and prioritize tasks to meet deadlines; communicate effectively, both orally and in writing; review, verify, and update records; and maintain confidentiality of sensitive data; operate modern office equipment and computer hardware; and use word processing, spreadsheet, and human resources information systems software.

Nice To Haves

Bachelor's degree and/or certifications in human resources are highly desirable.
Experience in local government and experience with Tyler MUNIS and NEOGOV software applications is highly desirable.

Responsibilities

Supports recruiting, applicant tracking, and employment recordkeeping activities for full-time and part-time positions such as administrative, technical, and Part-Time positions; reviews vacancies with hiring department representatives to determine methods for sourcing and selecting applicants and advertising these positions.
Creates job announcements, conducts advertising, screens applicants, proctors exams, coordinates oral boards, and advises hiring department of status of processes; assists with employee interviewing and selection and advises candidates and departments of final hiring decisions; coordinates pre-employment medical testing and review of driver’s license and history checks.
Provides assistance in tracking Workers’ Compensation and Unemployment Insurance claims and medical and indemnity insurance payments; ensures that accident, injury, and illness incidents have been properly reported in accordance with statutory requirements and risk management policies; reviews and verifies insurance certificates for major vendors; maintains Workers’ Compensation files and prepares and posts annual OSHA incident logs.
Assists with coordination of City-wide training programs, education reimbursement programs, service awards, commendations, and special events; tracks and coordinates Safety Committee meetings and action items.
Assists with collecting, researching, and providing salary and benefits information as part of surveys and as used for staff reports, supporting schedules, human resources databases, and presentations; explains Human Resources policies, rules, and procedures; maintains and updates personnel records in accordance with records management retention and planned destruction practices.
Provides administrative support for department director, Human Resources Manager, and Risk Manager and assists with the preparation of staff reports, completion and input of salary and benefits survey data, tracking of budgetary expenses, updating of personnel records, and production of reports; and provides general office assistance in scheduling and tracking meetings.
Maintains and updates HR website given departmental activities; enters and updates personnel actions for new hires, promotions, transfers, rates, and other changes in HRIS and PERS records systems.
Performs exit-processing services for terminating and retiring employees including communicating coverage and rates, and relaying changes to benefits claims administrators.
Prepares orientation packets for new hires, and explains benefit plans and City policies as part of open enrollment; enters, collects, and verifies enrollment form data for enrollment and reporting purposes; assists employees with health insurance enrollment, network coverage, and interim eligibility questions and serves as point of contact for brokers; schedules and coordinates benefit meetings, clinics, and other functions.
Administers Consolidated Omnibus Budget and Reconciliation Act Records Act (COBRA) health insurance notifications and enrollment changes for former employees, spouses, and dependents, and tracks changes in employee participation rates, and insurance premium payments.
Coordinates all status changes and reconciles benefits billing statements and reimbursements; organizes and maintains office records, statistics, and activity reports.
Coordinates and monitors employees on paid leave status programs, including Family and Medical Leave, California Family Rights Act (CFRA), and other leaves of absence; ensures that proper medical clearances are received for employees returning to work as well as CalPERS direct payment reinstatements.
Assists eligible employees with short-term and long-term disability insurance and life insurance claims; sends claim forms to employees, provides employer information, and ensures that claims are paid correctly by reviewing correspondence received from insurance carrier.
Processes personnel action forms in HRIS for employee status changes on appointments, assignments, transfers, leaves of absences, dismissals, resignations and other personnel information, and implements personnel status changes resulting from new labor agreements.
Prepares and maintains related payroll reports including part-time hours reports, position control, personnel status, etc.; assists departments and employees by providing payroll information and advice on HR/Payroll policies and procedures.
Serves as City’s Health Benefits Officer for the CalPERS medical insurance program; reviews CalPERS notices, prepares and checks enrollment forms, and submits enrollment information required by PERS; conducts annual enrollments for Flexible Spending Accounts by sending out notifications, conducting open enrollment meetings, explaining requirements and changes, and collecting and checking records for completeness and accuracy.
Administers Department of Transportation (DOT) random drug testing program; works with supervisors to assure new employees are trained in testing and certification procedures; maintains records for testing of sworn police personnel.
Prepares, posts, or sends mandatory notifications such as Medicare Part D elections, Health Insurance Portability and Accountability Act (HIPAA), CalPERS, Children’s Health Insurance Program Reauthorization Act (CHIPRA), and medical coverage rights and notifications to employees; prepares and reports employee separations to Third Party Administrator (TPA) and updates CalPERS database while notifying employees of COBRA rights.
Assists employees with retirement questions; uses CalPERS calculator to prepare estimates of earnings; explains benefit options, provides retirement benefit applications for eligible employees, and makes appointments for on-line tutorial in CalPERS benefits program; serves as CalPERS Elections Officer for the City; posts, distributes, and forwards CalPERS elections notices and undeliverable ballots, and answers related questions.
May compile and maintain data for the City budget and be responsible for monitoring and coordinating reporting for annual, mid-year, and monthly budget updates.