Human Resources Technician

Washington Elementary School District 6•Glendale, AZ

About The Position

Under general direction, the Human Resources Technician researches, manages, plans, executes, and communicates Human Resources functions related to systems management, software and workflow improvements, position control, and reporting. The role supports the Washington Elementary School District’s HR operations, including position and employee data management, staffing and budget reconciliation, HR reporting, personnel records, employee changes, and technical support for HR software. The position reports to the Human Resources Data Analyst and is classified as non-exempt.

Requirements

High school diploma or GED.
At least one year of full-time experience in a related field, specifically data entry.
Knowledge of recordkeeping principles and practices, record maintenance, data management, and modern office practices.
Ability to use Microsoft Word, Excel, SharePoint, computers, applicable software, and modern office equipment.
Ability to analyze and monitor data; research information; and draw valid conclusions, recommendations, and plans of action.
Ability to prepare reports, compile and analyze data, maintain records and logs, and perform employment verifications.
Ability to handle sensitive and confidential issues and provide customer service.
Full competency with position control applications and extensive knowledge of HR processes and technology infrastructure.
Knowledge of process mapping and project management.
Ability to interpret and apply applicable laws, rules, regulations, and procedures.
Ability to plan, coordinate, and direct cross-department teams performing professional, technical, and clerical functions.
Communication and interpersonal skills sufficient to exchange or convey information and receive work direction.
Ability to meet the physical demands of the role, including regularly lifting or moving up to 10 pounds and occasionally up to 50 pounds.

Nice To Haves

Bachelor’s degree in a related field.
At least three years of full-time experience in a related field.

Responsibilities

Manage the position control system by adding and updating position statuses, checking budget coding, reconciling records, and resolving discrepancies between HR and Payroll personnel entries and staffing allocations.
Collaborate with department staff to make recommendations and follow staffing rubrics.
Verify posted vacancies and hiring requests against current budget allocations.
Develop and maintain spreadsheets, analyze data, prepare reports, and distribute them to HR and applicable administrators.
Assist with collecting data for federal and state reports.
Monitor temporary staff processes, including new-hire paperwork, discrepancies, status-change requests, position titles, and salary rates.
Respond to District staff about HR processes, including new-hire procedures and paperwork, vacancy and new-position postings, selection, certification, and related procedures.
Process day-to-day employee changes in the District’s system of record and electronic personnel action requests.
Scan, import, and maintain confidential employee personnel records in the HR document manager.
Evaluate, analyze, design or configure, maintain, and supervise HR data and information.
Compile and audit HR data, including employee relations issues, hiring, budget reconciliation, internal transfers, and contracts or notices of employment.
Establish and maintain good rapport with students, employees, community members, and vendors.
Maintain ethical conduct and confidentiality.
Supervise, maintain, and provide technical support for HR software.
Perform other related duties as assigned.