Human Resources Technician

Otay Water District•Spring Valley, CA

1d•Onsite

About The Position

Located in the Administrative Services Department, this position reports to the Human Resources Manager and performs a variety of technical and administrative duties in support of the District’s human resources programs. The Administrative Services Department has a staff of approximately 25 employees and the District has 148 budgeted full-time employees. Applications will be accepted until there are a sufficient number of highly qualified applicants from which to make a selection. However, for earliest consideration, please submit your application materials by May 31, 2026. For information on the recruitment process, please go to the Employment section of our website www.otaywater.gov or click here to view our Recruitment Process Frequently Asked Questions.

Requirements

A.S. Degree in Human Resources or related field or two years of college-level coursework (i.e., minimum completed units = 60 semester/90 quarter) from an accredited educational institution in human resources, organizational development, public or business administration, or a related field.
Two (2) years of experience in human resources.
A valid California Class C Driver’s License and safe driving record.
Excellent attention to detail.
Flexibility and the ability to work in a fast-paced environment with the ability to shift gears at a moment's notice.
Excellent writing and communication skills.
Maintaining confidentiality is a must.
Strong comfort level with technology, Microsoft Office Programs, and Neogov Insight.
Being a quick learner to understand new programs is necessary to be successful in this position.

Nice To Haves

Experience working for a public agency preferred.
Bachelor’s Degree is desirable.
Certificate in Human Resources is desirable.
Experience during military service as a Personnel Specialist, Personnel Administration Specialist, Human Resources Specialist, Personnelist, Administrative Specialist, Navy Counselor (Recruiter), Yeoman, Logistics Specialist, or similar occupation.

Responsibilities

Performs routine assignments in support of recruitment and selection programs, including writing, advertising, posting and mailing job opportunity notices, and other recruitment materials, screening applicant qualifications, answering applicant and candidate questions regarding District employment and generating notices and correspondence to applicants; develops schedules and arranges interviews and other testing arrangements; participates in interviews for entry-level positions, conducts background, reference checks and coordinates post-offer medical evaluations.
Processes actions using the District human resources information system; sets up and maintains salary schedules, benefit deductions and benefit program codes; in-ranges, cost of living adjustments, performance evaluations and updates position control features as needed.
Processes all employee new hire, promotion, and termination data, assembles new hire packets; maintains, coordinates, and conducts new hire orientations.
Processes all related paperwork and enters information into the various human resources and benefits information systems.
Administers elements of the District’s benefits programs such as retiree/COBRA administration, flexible spending accounts, short/long-term disability, health, life, dental, vision, deferred compensation, FMLA, employee assistance (including auditing invoices); and reports such as the Affordable Care Act and EEO-4.
Submits claims, monitors work statuses, and communicates changes to supervisors.
Reconciles plan premium billings and processes invoices for payment, processes employee enrollments and changes.
Coordinates and administers Workers’ Compensation benefits, including processing of documents, maintaining the OSHA log and following up with injured employees regarding expected return-to-duty date.
Responds to employee and retiree questions and complaints and interfaces with third-party administrators to resolve claims issues.
Assists in the coordination of annual open enrollment process for employee benefit programs; compiles employee census data for benefit programs; reviews completed benefit enrollments for accuracy; and summarizes open enrollment data.
Assists with coordinating employee medical leaves of absence including communicating with employees and supervisors and generating required notices.
Maintains department electronic and hard copy files by coordinating, maintaining, purging, and archiving content and record management systems in accordance with the District’s policies and records retention schedule; creates and organizes letters, forms, and documents; and secures confidential information.
Performs and oversees a variety of office and administrative details to ensure smooth human resources operations, including transmitting information, processing contracts and agreements, processing invoices, purchase requisitions, forms, reports, correspondence, schedules, power points, charts and other documents; performs various data-entry; responds to customers, applicants and the public on a variety of human resources related questions; backs up other department office and administrative staff when required.
Prepares responses to salary surveys and assists in preparing and conducting District surveys; compiles and generates reports of survey data; with guidance, provides classification, compensation and benefits information to other organizations.
Performs research projects of limited scope, compiles results and drafts reports and recommendations; generates and compiles statistical reports.
With guidance, interprets policies, procedures and regulations to District management, staff and the public in assigned areas of responsibility.
Coordinates District’s human resources programs such as wellness and processes and maintains records on tuition reimbursement requests.
Plans and coordinates District social events and functions.
Maintains compliance with federal and state laws related to privacy, security, confidentiality, and protection of information resources.
Drives a vehicle as required to post office or overnight delivery vendor or other time-sensitive work-related needs; work-related meetings, training sessions or conferences.