Human Resources Specialist

Mesa Energy Systems•Irvine, CA

1d•Onsite

About The Position

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems. The Human Resources Specialist will provide various HR and labor relations support. This role will administer the employee benefits, collective bargaining (union) reporting, union contract management, and maintaining personnel records. Will manage HR documents, verify data and update internal databases. The Human Resources Specialist will balance various administrative tasks in a timely manner while supporting our employees and conforming to labor laws.

Requirements

High school diploma or GED is required
3+ years of work experience in HR support experience
MS Office applications, Microsoft Excel, and COINS (OA) a plus.
Strong ability to organize and coordinate multiple tasks
Effective written and verbal communication skills.
Strong attention to detail and data accuracy.
Ability to coordinate with a team and work well with others

Nice To Haves

an associate degree is preferred
2 + years in a unionized environment, working with collective bargaining/union reporting processes is highly desirable.

Responsibilities

Process and prepare monthly reports for collective bargaining (union) employees, including hours worked, dues, benefits, and other required data.
Maintains all HR Software (COINS, Bswift, etc.) functions, including new hire, terminations, personnel updates, and maintain benefit enrollment records.
Support audits by preparing documentation and responding to requests related to union employee data.
Coordinate correspondence and communications related to union matters.
Provides support and guidance to employees with questions regarding benefits changes and benefit information.
Assists the HR team with all pre-hire/new hire processes and E-Verify and enters personnel data in the HR System when needed.
Process new hires, follow up, and ensure all outstanding paperwork is returned complete.
Handle all personnel changes and requests, processing them in a timely manner.
Computer data entry & confirming that the data produced is correct
Run payroll reports for weekly payroll needs, audits, and special projects.
Works with branches to ensure new hire, termination, and pay change paperwork is within company compliance.
Adheres to the strict confidentiality guidelines of the department.
Participate in HR projects, special tasks, and other duties as assigned.