HR Specialist

Ace Sanitary Holdings•Arcade, NY

26d

About The Position

The Human Resources Specialist supports the employee experience in a manufacturing workforce through accurate HR processes, responsive employee support, and day-to-day partnership with supervisors and temporary staffing agencies. The role handles confidential information and sensitive situations and requires sound judgment, discretion, and empathy. It contributes to recruiting, payroll, attendance, benefits, performance management, training, and employee programs. The specialist builds positive professional relationships and supports an inclusive environment that encourages employee engagement and growth. The role also supports company functions, collaborates with stakeholders from varied backgrounds, welcomes feedback and continuous learning, and embodies the company’s stated values of Integrity, Trust, Creativity and Courage, Teamwork, and Excellence. Regular, consistent attendance is mandatory.

Requirements

Associate degree in human resources, business, or a related field required.
Two or more years of HR-related experience.
Excellent organizational skills and attention to detail.
Ability to independently assess a situation, task, or project and take action to address or complete it.
Knowledge of office management systems and procedures.
Ability to operate general office and computer equipment.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite or similar software.
Proficiency with, or ability to quickly learn, payroll management systems, HRIS, and similar applications.
Ability to handle confidential information and exercise good judgment.
Professional, positive approach to representing the company and demonstrating its values, culture, ethics, and commitment to safety.
Ability to build trust and respect with employees at all levels of the organization.
Empathy and commitment to advocating for employees.
Respectful, positive communication style that welcomes employees’ ideas and concerns.
Knowledge of, or willingness to learn, relevant labor laws, safety standards, and HR best practices.
Ability to meet the physical demands of the job, including sitting for extended periods and working at a computer, lifting up to 15 pounds at times, safely navigating a manufacturing environment, and occasionally traveling by car and air.
Regular, consistent attendance is mandatory.
Respect confidentiality and demonstrate a collaborative approach, openness to feedback, continuous learning, and ongoing self-improvement.

Nice To Haves

Bachelor’s degree preferred.
HR certification such as aPHR, PHR, or SHRM-CP is a plus.
HR-related experience in a manufacturing or distribution setting is preferred.

Responsibilities

Build positive professional relationships and help foster an inclusive environment that supports employee engagement and growth.
Process and maintain HR documentation and employee records.
Coordinate recruiting activities within the assigned area of responsibility.
Build working relationships with temporary staffing agencies; serve as their liaison, submit temporary payroll, and process invoices.
Support biweekly payroll by answering employee and supervisor questions about time and attendance, reviewing time records, and submitting time.
Monitor attendance, identify excessive absences, and follow the disciplinary action process in consultation with supervisors.
Support performance management and retention by managing new-hire and annual review processes, coordinating with supervisors, and ensuring timely completion.
Help employees with benefits-related needs and answer common questions from applicants and employees about policies, procedures, benefits, and hiring processes.
Prepare routine reports for HR and management.
Assist with or coordinate employee events, benefits open enrollment, employee communications, and company-wide meetings.
Assist with training programs and, when needed, conduct instructional and informational activities.
Prepare and edit professional documents and correspondence for the organization.
Protect employee confidentiality and follow applicable federal, state, and local laws, as well as company regulations and policies.
Support and participate in company functions.
Perform other related duties as assigned.