Human Resources Specialist - Benefits

Montgomery County•451 W. Third St., OH

About The Position

This position provides human resources support and office management under general direction. It requires considerable knowledge of human resources, benefits, and payroll policies and procedures to assist higher-level HR management with division-wide compliance with federal, state, and county regulations, program requirements, policies, procedures, and bargaining unit contract provisions. The specialist acts as a liaison between the department and the administration Human Resources office; maintains confidential and compliance records; prepares rosters, reports, forms, and other documents; and collects, analyzes, and interprets data related to HR activities. The position may provide work direction or training to support staff, assist with training programs, support employees with HR matters, conduct informal orientation and exit interviews, schedule meetings and interviews, and prepare job postings. It also performs related clerical and office duties and provides confidential administrative support. Functional-area assignments may include recruitment, personnel and payroll, benefits, or reception and administration. Recruitment duties include preparing postings, screening applicants, responding to inquiries, possibly conducting interviews and testing, initiating background checks, and preparing reports. Personnel and payroll duties include maintaining records, processing personnel actions and payroll data, tracking leave, auditing time and attendance, compiling payroll costs, and researching payroll or policy questions. Benefits duties include maintaining benefits records and systems, processing enrollment changes, assisting employees, coordinating open enrollment and communications, verifying coverage, processing Medical Support Orders, and supporting benefits reporting and presentations. Reception and administrative duties include greeting visitors, answering phones, coordinating meetings and travel, maintaining files and office areas, managing mail and the HR mailbox, updating HR webpages, processing invoices and tuition reimbursement requests, and assisting HR leadership with documents, data, and research. The position performs other duties as assigned, and duties may cross functional areas. A current, valid United States driver's license with an acceptable driving record must be maintained.

Requirements

Completion of an undergraduate core program in human resources, business administration, management, or public administration; or at least one year of HR, administrative, or office support experience; or equivalent evidence of the minimum class requirements.
Must maintain a current, valid United States driver's license with an acceptable driving record.

Nice To Haves

Public sector experience is preferred.

Responsibilities

Act as a liaison between the department and the administration Human Resources office.
Prepare rosters, reports, forms, and other records; maintain confidential and compliance records accurately and promptly.
Collect, analyze, and interpret statistics and other data related to HR activities.
Provide work direction or training to clerical or support staff when assigned.
Process forms and reports in accordance with applicable policies, procedures, and regulations.
Assist with developing and delivering training and educational programs.
Assist employees and staff with HR matters; conduct informal orientations and exit interviews; schedule meetings or interviews; and prepare job postings as needed.
Assist higher-level HR or administrative staff with HR policy and regulatory issues.
Perform departmental clerical duties, including maintaining inventory records, replenishing supplies, answering phones, greeting visitors, and filing.
Provide confidential administrative support on HR matters and maintain training materials and supplies.
Set priorities and coordinate and schedule events to support employee outreach and organizational HR objectives.
For recruitment assignments, prepare postings and advertisements, screen applicants, respond to applicant questions, and, as assigned, conduct interviews and testing, initiate background checks, notify applicants of hiring decisions, and prepare posting reports.
For personnel and payroll assignments, maintain personnel records, process personnel actions and related system data, maintain leave records and accruals, compile payroll costs, audit time and attendance data, calculate applicable paid or unpaid time and premium pay, and research payroll and personnel questions.
For benefits assignments, maintain benefits administration systems, process enrollment information, calculate and request payroll adjustments, assist employees with benefits forms and questions, verify coverage, support open enrollment, prepare communications, coordinate presentations, provide short-term disability reporting, update the benefits calendar, and process Medical Support Orders.
For reception and administrative assignments, welcome visitors, answer phones and HR mailbox emails, prepare documents, coordinate meetings and travel, scan documents, distribute mail and materials, maintain office common areas, update HR webpages, process invoices and tuition reimbursement requests, and assist HR leadership with drafting, data retrieval, and research.
Perform other related duties as assigned; duties may cross functional areas.