Human Resources Specialist

PINNACLE ACTUARIAL RESOURCES INC•Bloomington, IL

23d•$70,000 - $90,000•Onsite

About The Position

Under the leadership of Human Resources management, the human resources specialist provides Human Resources administrative and operational support, including payroll processing and submission. This role ensures accurate data management and timely support to employees and leadership, contributing to efficient HR operations. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Maintains confidentiality and exercises discretion with sensitive information.
Manages multiple tasks with efficiency and structure; adapts to shifting deadlines; anticipates needs; maintains high levels of accuracy across varied workstreams
Applies working knowledge of HR practices to support processes; ensures accuracy and compliance with established guidelines
Demonstrates respect for differences and promotes an inclusive work environment.
Proficient in Microsoft Office applications, including Word, Excel, Outlook, OneNote and SharePoint; working knowledge of Adobe Acrobat; working knowledge of basic HR systems
Strong written and verbal communication skills
Collaborates effectively across teams and departments; coordinates efforts, and adapts to different work styles to support broader organizational needs
Minimum Bachelor of Arts or Bachelor of Science degree from an accredited college or university; a degree in Human Resources, Business Administration, or related field preferred
Minimum five years of administrative assistance experience, including at least two years of human resources experience; required exposure to payroll processing, with at least one year of payroll experience preferred

Nice To Haves

SHRM, HRCI and/or Certified Payroll Professional (CPP) certification (in progress or obtained) is a plus
May need to obtain notary commission within two months of employment

Responsibilities

Provide intermediary administrative support for HR functions, including payroll processing and submission
Assist with employee records and maintaining employee electronic files
Assist with benefit enrollment; update benefit providers of employee benefit changes, as directed
Update intranet and HRIS system with updated documents, as directed; track completion of assigned documents; assist with preparation of documents related to employment hires and terminations; create updates in HRIS system with changes to compensation, and employment status, at the direction of HR management
Administer new employee periodic surveys; track completion
Process wellness reimbursements; research wellness related topics for posting on Intranet site; propose recommendations for presentation topics
Attend and participate in company-wide and departmental meetings
Register new employees in learning management platforms; assign training courses; document course completion; monitor course due dates
Participate in firm diversity, equity and inclusion initiatives
Assist with recruiting efforts, including event registration and communications, and coordination of event material shipments
Participate in local HR events, developing and enhancing HR knowledge
Reconcile benefit billing
Process and review payroll, ensuring accurate and appropriate supporting payroll documentation and proper documentation of payroll process changes
Be on the main phone line call queue, managing phone and visitor interactions. Ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism.
May need to notarize documents within two months of employment
Enter time and expenses accurately
Handle confidential information with complete discretion
File projects and materials per firm-specific guidelines
Maintain regular, predictable, and punctual attendance