Human Resources Specialist - Benefits and Wellness
About The Position
The Human Resources Specialist – Benefits and Wellness develops, implements, oversees, and evaluates employee benefits and wellness initiatives to support organizational wellbeing. The role requires knowledge of benefits and wellness administration, practices, and regulations, and involves working with employees at all levels as well as third-party vendors, brokers, and carriers. The position works under the general supervision of the Human Resource Manager and has no supervisory responsibilities. The specialist administers employee benefits, leave programs, and COBRA; communicates and presents information about benefits and wellness; monitors compliance with applicable laws and regulations; tracks program metrics; and supports workplace safety initiatives in partnership with Facilities and EHS. The position also maintains documentation and processes for benefits and wellness activities. This is a regular full-time position averaging 40 hours per week on a 9/80 schedule. Core hours are Monday–Thursday, 7:00 AM–4:30 PM; working Fridays are 7:00 AM–3:30 PM, with every other Friday off. Access to ITAR- and/or EAR-controlled technical data, technology, or source code is required, and individuals must be authorized to access such information.
Requirements
- High school diploma or GED.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Proficiency in HRIS and payroll software systems.
- Knowledge of benefits administration and wellness program coordination.
- Knowledge of benefit laws and regulations, including FMLA, ADA, COBRA, HIPAA, ACA, and OSHA.
- Knowledge of leave management and compliance documentation.
- Strong communication and presentation skills.
- Ability to design communication plans for benefits and wellness programs.
- Data tracking, reporting, and audit skills.
- HRIS proficiency and general technical competence.
- Program design, evaluation, and continuous improvement skills.
- Attention to detail and strong organizational skills.
- Ability to collaborate across departments.
- Customer service skills and ability to explain complex benefit information clearly.
- Process documentation and policy maintenance skills.
- Must be authorized to access ITAR- and/or EAR-controlled technical data, technology, or source code.
Nice To Haves
- Two years of benefits administration and/or wellness program administration experience is preferred.
Responsibilities
- Design, develop, and deploy benefits and REDAR Reach Wellness Program initiatives, evaluate results, and modify programming to meet organizational goals.
- Coordinate wellness activities, including the wellness committee, challenges and classes, healthy food initiatives, on-site clinics, and lunch-and-learns.
- Communicate benefits and wellness programs to increase awareness and participation; develop communication strategies and monthly communication plans using available tools such as HRIS, bulletin boards, newsletters, email, and infotainment.
- Coordinate and administer day-to-day benefits processing, including new employee enrollment, changes, terminations, insurance claims, disability, and annual open enrollment.
- Audit benefit deductions at least quarterly and complete annual PCORI tax reporting.
- Evaluate benefits and wellness practices and procedures for legal and regulatory compliance; monitor federal and state regulatory changes and recommend program updates as needed.
- Conduct training and presentations on benefits and wellness, including new-hire presentations, annual open enrollment, and initiatives to improve employee health and wellbeing.
- Report on benefits and wellness awareness, issues, and statistics; develop or maintain metrics to measure and guide improvement activities.
- Administer the organization’s leave programs, maintain compliance and documentation, submit claims to carriers promptly, inform employees about leave in accordance with state and federal laws, and track and report on leaves.
- Administer COBRA, including required notices, enrollment, termination, and updates.
- Support OSHA compliance and safety initiatives in partnership with Facilities and EHS, and actively participate on the safety committee.
- Assist with developing programs, policies, and procedures.
- Develop and maintain process documentation for benefits and wellness activities and keep documentation current to support cross-training.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
