Human Resources Specialist

Sephora • Las Vegas, NV

7d • Onsite

About The Position

At Sephora, our people create and drive our success. We know that bringing the best beauty products, services, tools, and experiences to our clients means finding, training, and engaging the absolute best talent in the industry. Our HR teams invest heavily in our talent in our Distribution Centers. We strongly believe (and our actions prove it!) that our people are our best asset, and we work every day to arm them with the knowledge and tools not just to get the job done, but to feel inspired and fearless while doing it.

As an HR Specialist, you will perform a wide variety of human resource activities tied to the employee life cycle. Additionally, you will work closely with leaders to streamline workflows, conduct audits, and deliver reports, all while supporting employee engagement and onboarding initiatives. You’ll collaborate with a dynamic HR team, serve as a trusted resource for confidential matters, and ensure that best practices are upheld across the DC.

Requirements

• 2+ years of related Human Resources experience, preferably in a distribution center or manufacturing facility
• Proficiency with Microsoft Office Suite, HRIS (e.g. Dayforce and SharePoint)
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems
• Ability to act with integrity, professionalism, and confidentiality
• Thorough knowledge of current employment-related laws and regulations
• Excellent verbal and written communication skills
• Excellent interpersonal, negotiation, and conflict resolution skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines with limited supervision
• Strong analytical, problem-solving, and decision-making skills
• Ability to prioritize tasks and to work independently
• Ability to raise issues proactively and in a timely manner
• Successfully model teamwork and demonstrate a collaborative approach when working with staff, associates, and management
• Must be flexible and adaptive to respond to a fast-paced environment proactively
• Maintain a flexible work schedule and adhere to the requirement of working any designated shift and overtime as requested per business and operational needs

Responsibilities

• Serve as a point of contact for workers compensation claims, ensuring that documentation and follow-up actions meet company standards
• Support administration of Leave of Absence requests, accommodation requests, and maintain communication with associates to ensure smooth employee transitions back to work
• Assist employees with benefits, open enrollment, and other general support inquiries by delivering clear, accurate responses and partnering on escalated inquiries as needed
• Manage unemployment claims, compiling supporting documentation and tracking progress to resolution
• Extract data from various systems and create regularly scheduled and on-demand reports to support operations and HR team
• Conduct periodic audits of HR files and records to ensure all required documents and collected, filed, and maintained
• Process employee changes, such as internal movement, termination, and other status changes
• Maintain employee data accuracy
• Collaborate with MRO in post-accident and pre-employment screening processes
• Ensure timely processing of I-9 reverification, as needed
• Maintain up-to-date knowledge in HR trends, regulatory changes, best practices, and new technologies to inform policy recommendations and maintain regulatory compliance
• Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance
• Provide employee support as needed to frequently asked questions regarding policies, benefits, hiring processes, and payroll, escalating more complex inquiries as needed
• Assist with internal communications, employee recognition programs, and incentive initiatives, fostering a positive workplace environment
• Support conducting New Hire Orientation sessions as needed
• Support processing payroll and assisting with daily timekeeping inquiries as needed
• Perform other duties as assigned

Benefits

• medical, dental, and vision coverage
• disability and life insurance
• 401k with 4% match
• FSA and HSA programs
• paid time off
• sick paid time off
• protected leave
• development programs
• mentorship
• tuition reimbursement
• in-house training
• 30% discount on all merchandise/services
• opportunities for gratis
• flash sale discounts to LVMH brands
• free mental health and financial coaching resources with 24/7 access to Modern Health and Financial Finesse
• volunteer and donation matching

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed