Human Resources Specialist (Temporary)

Ohlone College•Fremont Campus, CA

12h

About The Position

Under the general direction of the Administrator/Manager, the Human Resources Specialist performs complex technical and paraprofessional work within Human Resources, with a focus on recruitment. The role provides office support and customer service, coordinates recruitment logistics and resources, and communicates recruitment processes to students, staff, faculty, applicants, and the public. The position supports recruitment, screening, selection, and processing of new personnel; advises employees and hiring committees on recruitment procedures and related requirements; serves as an Equal Employment Opportunity representative for assigned recruitments; and maintains employee information and records in computer systems. Additional work includes supporting orientations, job fairs, workshops, events, and other departmental activities. This is a temporary short-term position limited to a maximum of 165 working days in a fiscal year. It is not eligible for District medical, dental, or vision benefits. Holidays and vacations are unpaid, and sick leave accrues according to applicable state law. Employees working over 1,000 hours in a fiscal year will be enrolled in CalPERS.

Requirements

Any combination equivalent to a bachelor’s degree in human resources, public administration, business administration, organizational management, or a related field and two years of clerical and technical experience in human resources.
Evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these relate to equity-minded practices.
Knowledge of fundamental human resources administration principles and practices, including recruitment, professional development, and equal employment opportunity.
Knowledge of office procedures, methods, and equipment, including computers and word processing, Excel, spreadsheet, and database applications.
Knowledge of confidential recordkeeping and filing, business letter writing, basic report preparation, personnel organization and management, and applicable employment laws and regulations.
Ability to perform recruitment, screening, selection, and personnel-processing duties; screen and process applications; and verify employment forms and hiring documents.
Ability to provide technical training, information, and assistance on employment laws, policies, and procedures; interpret and apply applicable laws, codes, and regulations.
Ability to operate office equipment and supporting word processing, spreadsheet, and database applications.
Ability to establish cooperative working relationships and communicate clearly and concisely, orally and in writing.
Ability to work confidentially and with discretion as part of a customer-directed, productive work team.
Submit a resume or curriculum vitae and a list of three professional references with each reference’s name, position, organization, phone number, email, and relationship to the applicant.

Nice To Haves

Human resources clerical and technical experience in a community college district is preferred.

Responsibilities

Serve as a technical resource to employees on recruitment and respond to questions about applicable laws, codes, rules, regulations, practices, policies, and procedures.
Perform specialized recruitment, screening, selection, and new-personnel processing duties in compliance with applicable requirements.
Prepare job bulletins, announcements, and recruitment information; schedule interviews; extend employment offers; and notify applicants of rejection as directed.
Orient hiring committee members, instruct them in online screening, provide assistance during recruitment, interpret and review hiring policies, and prepare reports and orientation packets.
Serve as the Equal Employment Opportunity representative for assigned recruitments; monitor applicant screening and verify screening sheets with the committee chair.
Enter employee information into computer systems; maintain automated employee files and records; generate confidential lists and reports; and check data integrity and accuracy.
Assist in developing forms and documents and research personnel information and requirements.
Assist with new-hire orientations and prepare and enter new employee information into the HRIS database.
Interpret Human Resources policies and procedures and respond to information requests from employees, outside agencies, and the public, including questions about vacancies.
Provide front desk coverage for the Human Resources Department.
Participate in job fairs and travel to represent the District in recruiting academic and classified candidates; set up displays and respond to public inquiries.
Prepare agendas, forms, correspondence, committee meeting packets, and narrative and statistical reports.
Assist with Human Resources workshops, activities, and events.
Perform other related duties as assigned.