Human Resources Specialist

City of Safford•Safford, AZ

About The Position

The Human Resources Specialist provides staff support and administrative assistance to the Human Resources Officer by coordinating office and administrative activities. This is a single-tier position that reports directly to the Human Resources Officer. The role supports recruitment, personnel records, employee programs, reporting, and other Human Resources operations for the City of Safford. The work is performed in an office environment.

Requirements

High school diploma or equivalent GED certificate.
Two years of college-level coursework in Human Resources, Office Administration, or a related business field.
Ability to become a Notary Public within six months of hire and maintain that status as a condition of employment.
Knowledge of processing requirements and procedures for payroll, benefits, and other personnel documents.
Knowledge of office practices, procedures, equipment, and office management techniques.
Ability to maintain confidentiality.
Ability to plan and perform complex administrative office coordination duties.
Proficiency operating a computer and related software, including Microsoft Office applications and Office 365.
Skill in researching and analyzing data and information to develop, evaluate, and present alternative recommendations.
Effective oral and written communication skills.
Ability to read, interpret, apply, and explain codes, rules, regulations, policies, and procedures.
Ability to establish and maintain effective working relationships.

Nice To Haves

Two years of work experience in Human Resources, Payroll, Benefits Administration, or a related field.

Responsibilities

Schedule interviews, create interview packets, and assist with applicant interviewing and screening as requested by department heads and managers.
Coordinate recruitment advertisements for hard-to-fill positions, including creating monthly social media advertisements.
Post City vacancies on the City website and external job boards and sites, and post internal and departmental vacancies.
Order Human Resources supplies and prepare check requests for invoices as requested by HR team members.
Maintain electronic personnel files and other electronic and hard-copy files in an organized, easy-to-retrieve manner.
Complete surveys, employment verifications, new-hire reference checks, and requested reports, including volunteer hours, monthly CES, and monthly birthdays reports.
Prepare annual training plans in Vector Solutions Safe Personnel and send management reminders about outstanding assignments.
Run longevity reports; create certificates and check requests; and prepare quarterly longevity packets for distribution.
Update job descriptions as requested and maintain them in Laserfiche and on the City website.
Serve on the Employee Appreciation Committee and coordinate HR-related committee activities, including errands, shopping lists, decorations, and meal or catering orders.
Serve as the City's wellness representative for RAGHT wellness needs, including coordinating health screenings, processing wellness marketing materials, and purchasing wellness-dollar prizes.
Assist the HR Officer and HR Analyst with significant annual projects, such as ACA-1095s, pool staff onboarding, and open enrollment.
Coordinate random drug testing for safety-sensitive employees.
Process unemployment claim and education reimbursement requests.
Produce and publish the monthly employee HR newsletter.
Administer language skill testing for language differential eligibility as requested.
Train continuously to provide backup assistance for the HR Analyst during absences.
Process public records requests.
Answer the telephone, greet department visitors, and provide appropriate information and assistance.
Keep Human Resources standard operating procedures current, thorough, and understandable for other HR team members.
Perform other related duties as assigned.