Human Resources Specialist

City of Renton • 1055 South Grady Way Renton WA 98057, WA

6d • Hybrid

About The Position

The City of Renton’s Human Resources and Risk Management Department is seeking a motivated Human Resources Specialist to join our Benefits team. In this role, you’ll help support a positive employee experience by partnering with colleagues across the organization and delivering exceptional customer service. Your strong organizational skills, attention to detail, and willingness to learn will make you a highly valued member of our team. If you’re excited about making a meaningful impact and contributing to a supportive, employee-focused workplace, we invite you to consider applying for the Human Resources Specialist position on our Benefits team.

Requirements

• Bachelor’s degree in Human Resources, Business Administration or closely related field; Or 4 years of relevant education and experience.
• Successful passing of a required background check.
• Must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements.
• Accessing areas that contain Criminal Justice Information Systems (CJIS) requires a national fingerprint-based records check.

Nice To Haves

• Strong organizational skills
• Attention to detail
• Willingness to learn

Responsibilities

• Staff the front desk reception area to include greeting and directing visitors and assisting employees.
• Accurately input and maintain data into complex electronic databases.
• Maintain electronic databases, as scheduled and on an ad-hoc basis.
• May maintain current information on the City’s external website for HR&RM content.
• Create fillable PDF forms, upload, and organize documents on Sharepoint website.
• Conduct research as needed.
• Maintain confidentiality of personnel records and other sensitive information.
• Respond to a variety of internal and external inquiries about HR&RM matters in person and over the phone, refer inquiries to HR&RM staff or other City departments as needed.
• Assist department personnel with various clerical and routine administrative support duties; prepare emails; maintain files according to records retention schedule; schedule meetings and conferences; and arrange for meeting logistics.
• Collect and provide responsive records in response to Public Records Requests.
• File documents in LaserFiche and maintain electronic employee personnel files.
• Assure compliance with City policies and procedures, a variety of state and federal laws, and labor contracts.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to field.
• Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.
• Accurately process high volume of various payroll-related and other hiring paperwork for all City employees; coordinate with Finance department and Benefit Analysts as needed.
• Process onboarding and offboarding documents for all employees to include, but not limited to, benefits enrollment forms, payroll forms, and personnel forms.
• Process various benefits enrollment forms to include, but not limited to, insurance election changes made at open enrollment or due to qualifying life events (e.g. marriage/divorce, birth/adoption,) and assist employees with questions regarding benefits paperwork.
• Lead Wellness program to include recruitment of current employees to serve on committee, organize committee meetings and wellness activities, monitor program budget, staff City sponsored events.
• Coordinate annual health fair to include designing communications, scheduling facilities, coordinating vendors, scheduling flu shots, etc.
• Assist with open enrollment communications to include, but not limited to, coordination of vendor materials, internal and external messaging/mailings, and managing dedicated SharePoint site.
• Monitor, track, and audit reports and spreadsheets for new hires, separations, ACA annual reporting, PERS eligibility, and various benefit data audits.
• Process various check requests, assessments, and invoices to include, but not limited to, LEOFF 1 long term care approvals, WAPAL program, supplemental leave buyback.
• Assist with the coordination of the recruitment and selection process for regular positions, work in partnership with departmental hiring managers and Employee Relations Analysts.
• Assist with job fair and recruitment efforts, serving as a representative of the HR&RM Department at these events.
• Manage the year-round hiring and onboarding process for supplemental employees, to include high volume of seasonal hiring; process includes conducting new hire orientations, ensuring background, and driving record checks are ordered and completed, distributing appropriate hire notifications, monitoring hours worked, and processing payroll and personnel paperwork.
• Prepare and gather interview materials and assist Analysts with interview preparation.
• Order volunteer background checks and communicate results to appropriate staff.
• Perform employment verifications over the phone and in writing.
• Assist with monthly Entry Level Police Officer interview scheduling.
• Research NEOGOV file feed errors daily and escalate to the appropriate person for resolution when needed.
• Assist with annual updates in NEOGOV Insight and Onboard – uploading new salary data, updating forms in Onboard, etc.
• Maintain organizational charts.
• Process reporting structure changes in various software systems and update class specifications in internal storage and NEOGOV.

Benefits

• Deferred compensation with the city contributing 4% of the employee's salary.
• Medical, dental, vision and life insurance at affordable rates
• Paid leave for vacation, sick, eleven holidays and two personal holidays a year
• State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level