Human Resources Specialist III (Handling Contracted Staff)

North Slope Borough School District•Utqiagvik, AK

31d

About The Position

Contributes to the efficient daily operation of the Human Resources department by performing a variety of administrative and human resources functions to support recruitment, staffing, onboarding, and training. This role involves supporting recruitment and hiring processes, reviewing transcripts and verifying years of service for salary placements, and processing contracts and modifications. The specialist will maintain and update data in the Human Resources information system, review applications for accuracy, create and post job openings, and conduct new hire orientations. Additionally, the position is responsible for preparing and submitting HR reports, responding to employee and public inquiries, coordinating appointments and travel, performing service and employment verifications, and administering drug and alcohol testing. Maintaining employee personnel records, providing guidance on HR policies, and fostering effective working relationships are key aspects of this role. The specialist will also engage in professional development, contribute to team efforts, and be cross-trained in other HR functions. The duties may extend beyond those listed as directed by the supervisor.

Requirements

High school diploma or GED.
Five (5) years of progressive work experience in human resources or a related environment.
Valid driver’s license is required when operating a vehicle for work-related purposes.
Must successfully complete pre-employment requirements.
Knowledge of: Goals, objectives, functions, policies, procedures, and responsibilities of the North Slope Borough School District.
Knowledge of: Applicable laws, codes, regulations, and requirements.
Knowledge of: Records management practices.
Knowledge of: Concepts, trends, principles, and practices of recruitment and employment.
Skill in: Reading, reviewing, preparing, and analyzing operational reports, contracts, minutes, resolutions, ordinances, and other business-related documents.
Skill in: Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
Skill in: Preparing comprehensive, concise, and accurate reports.
Skill in: Correct English usage, grammar, spelling, and punctuation.
Skill in: Mathematics for accurate calculations for salary and invoice payments, and in performing other mathematical calculations across multiple operational tasks.
Skill in: Office software and industry-related applications, including spreadsheets, databases, and industry-related applications in a Windows environment.
Ability to: Maintain confidentiality.
Ability to: Communicate effectively both verbally and in writing, individually and in groups, and with the leadership team and the public.
Ability to: Establish and maintain professional relationships with individuals of varying social and cultural backgrounds, including the public and co-workers and at all levels of the organization.
Ability to: Implement HR systems, methods, procedures, forms, and records.
Ability to: Consult, advise, and guide employees in HR matters.
Ability to: Adapt to varying conditions, analyze situations, and adopt appropriate courses of action.
Ability to: Demonstrate professionalism at all times and demonstrate tact and sensitivity in tenuous situations.
Ability to: Handle multiple tasks and meet deadlines.
Ability to: Work independently with minimal supervision, as well as cooperatively in group/team settings.
Ability to: Interpret, apply, and explain applicable laws, codes, regulations, and policies.
Ability to: Make solid decisions and exercise independent judgment.
Ability to: Work in a fast-paced environment and meet deadlines.

Nice To Haves

Experience with Inupiaq language, history and culture preferred.
A combination of relevant education and related work experience may be considered.

Responsibilities

Supports recruitment and hiring processes in accordance with organizational guidelines, employment regulations, and negotiated agreements.
Reviews transcripts and verifies years of service to place staff on the appropriate salary placements.
Reviews, drafts, and processes contracts and contract modifications, and other documents; maintains and updates data in the Human Resources information system.
Reviews applications and personnel forms for accuracy and completeness.
Creates and posts job postings; prepares hiring documents as needed.
Conducts new hire orientations and onboarding.
Creates and/or assists with preparing, coordinating, and submitting required local, state, and federal human resources reports and documentation in collaboration with appropriate staff and departments, and other reports as necessary.
Receives and responds to inquiries from employees and the public regarding personnel procedures.
Coordinates appointments and travel arrangements and assembles meeting materials.
Performs service and employment verifications.
Administers drug and alcohol testing in accordance with established procedures; ensures complete and accurate documentation, as necessary.
Maintains and updates employee personnel records, files, and human resources documentation in compliance with confidentiality requirements and applicable laws and regulations.
Provides guidance and support to employees regarding human resources policies and procedures.
Builds and fosters effective working relationships with others.
Enhances professional development and maintains knowledge by conducting research; attending seminars, educational workshops, classes, and conferences; reviewing professional publications; establishing networks; participating in professional societies; and conferring with representatives of contracting agencies and related organizations.
Contributes to a team effort to achieve goals and deliver successful outcomes.
Ability to cross-train in other human resources functions.
Performs other related duties, consistent with the scope, level, and minimum qualifications of the position, as assigned.
The incumbent will perform such functions, duties, and assignments as directed by the supervisor and consistent with ability, background, and expertise.