Personnel Transactions Representative
About The Position
The Illinois Department of Corrections is hiring a Human Resources Representative to perform professional human resources assignments for the Transactions Unit and provide personnel transaction expertise to staff. The role serves as a resource in the unit, prepares personnel correspondence and reports, and liaises with the Payroll Office and CMS to support effective operations. The position is based in Springfield, Illinois, with a hybrid schedule of 2 to 5 days per week in the office depending on operational needs. Regular hours are 8:30 a.m. to 5:00 p.m., Monday through Friday, with Saturdays and Sundays off. Overtime may be required, including evenings and weekends, and travel may involve overnight stays. The role requires the equivalent of four years of college and one year of professional experience or completion of an approved training program. The position is covered by a union collective bargaining agreement.
Requirements
- Knowledge, skill, and mental development equivalent to completion of four years of college.
- One year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.
- Ability to travel in the performance of duties, with overnight stays as appropriate.
- Ability to pass the IDOC/IDJJ background check and a drug screen.
- Ability to work overtime, including scheduled, unscheduled, or last-minute overtime, and evenings and weekends when required.
- Ability to use digital technology, tools, platforms, and processes to support departmental digital enhancements.
- Must abide by employer vaccine and other medical standards.
Nice To Haves
- At least one year of professional experience working with personnel transactions.
- At least one year of professional experience interpreting and applying personnel rules, pay plans, collective bargaining agreements, and position classification plans.
- At least two years of professional experience communicating both orally and in writing.
- At least two years of professional experience in a public or private organization maintaining confidentiality and handling sensitive information.
- At least two years of professional experience meeting deadlines with strong attention to detail.
- At least one year of professional experience in a high-volume human resources office at an organization with at least 3,000 employees.
- Basic proficiency with Microsoft Excel, Word, and Adobe Pro or similar programs.
- Basic proficiency using SAP ERP or a similar HCM program.
Responsibilities
- Under direction, perform professional human resources assignments for the Transactions Unit.
- Provide personnel transaction expertise to staff.
- Serve as a resource person in the Transactions Unit.
- Compose and prepare personnel correspondence and reports in support of personnel administration.
- Serve as a liaison with the Payroll Office and CMS to support effective operations.
- Perform other duties reasonably within the scope of the position.
Benefits
- Health insurance
- Life insurance
- Vision insurance
- Dental insurance
- Retirement plan and pension
- Deferred compensation and other pre-tax benefit programs
- Paid state holidays
- Paid personal business days
- Paid sick days
- Paid vacation time
- Paid maternity and paternity leave
- Employee Assistance Program and/or mental health resources
- Flexible work schedules in some program areas, including flexible time and hybrid options
- Training and career advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
