Personnel Transactions Representative

State of Illinois•Springfield, IL

2d•$5,834 - $8,683•Hybrid

About The Position

The Illinois Department of Corrections is hiring a Human Resources Representative for the Transactions Unit. Under direction, the role performs professional human resources assignments, provides personnel transaction expertise to staff, and serves as a resource person within the unit. The position also prepares personnel correspondence and reports and serves as a liaison with the Payroll Office and CMS to support effective operations. Other duties may be assigned when reasonably within the scope of the position. The position is based at IDOC headquarters in Springfield, Illinois, with anticipated hybrid schedule availability of two to five days per week in the office, depending on operational needs. The regular schedule is 8:30 a.m. to 5:00 p.m., Monday through Friday, with weekends off. Overtime may be required, including evenings and weekends, and travel may be required, with overnight stays as appropriate.

Requirements

Knowledge, skill, and mental development equivalent to completion of four years of college.
One year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.
Ability to travel in the performance of duties, with overnight stays as appropriate.
Ability to pass the IDOC/IDJJ background check.
Ability to pass a drug screen; unauthorized drug use by an employee is prohibited.
Ability to work overtime, including scheduled, unscheduled, or last-minute overtime, and to work evenings and weekends when required.
Ability to use digital technology, tools, platforms, and processes in support of departmental digital enhancements and transformation efforts.
Must abide by employer vaccine and/or other medical standards.

Nice To Haves

At least one year of professional experience working with Personnel Transactions.
At least one year of professional experience interpreting and applying personnel rules, pay plans, collective bargaining agreements, and position classification plans.
At least two years of professional experience communicating orally and in writing.
At least two years of professional experience maintaining confidentiality and handling sensitive information in a public or private organization.
At least two years of professional experience meeting deadlines with strong attention to detail.
At least one year of professional experience in a high-volume human resources office at an organization with at least 3,000 employees.
Basic proficiency with Microsoft Excel, Word, and Adobe Pro or similar programs.
Basic proficiency using SAP ERP or a similar HCM program.

Responsibilities

Perform professional human resources assignments for the Transactions Unit under direction.
Provide personnel transaction expertise to staff.
Serve as a resource person in the Transactions Unit.
Compose and prepare personnel correspondence and reports in support of personnel administration.
Serve as a liaison with the Payroll Office and CMS to support effective operations.
Perform other duties as required or assigned that are reasonably within the scope of the listed duties.

Benefits

Flexible work schedules in some program areas, including flexible time and hybrid options.
Health, life, vision, and dental insurance.
12 weeks of paid maternity/paternity leave.
Pension plan, with Tier II vesting at 10 years.
Full 20-year retirement awards with free health insurance during retirement.
Deferred compensation and other pre-tax benefits programs.
13–14 paid state holidays annually.
Three paid personal business days annually.
12 paid sick days annually, with sick days carrying over from year to year.
10–25 days of paid vacation annually; 10 days in the first year of employment.
Employee Assistance Program and/or mental health resources.
Extensive training and career advancement opportunities.