Human Resources Regional Assistant II, III - Windward Human Resources Regional Office

Hawaii State Department of Education•Kaneohe, HI

About The Position

The authorized level is Human Resources Regional Assistant III; applications may also be considered at the Human Resources Regional Assistant II level if recruitment is difficult. The position supports the Windward Human Resources Regional Office by providing regional human resources guidance and processing personnel transactions. The role consults with state-level personnel and works with complex area leadership, district support staff, and school personnel on technical HR matters, talent management, and personnel rules, contract provisions, and Department procedures. The position maintains regional position-control and leave-accounting systems; supports talent acquisition, employee background clearances, and regional HR activities; and reviews or drafts documents concerning grievances, investigations, directed leave, and disciplinary matters. It also assigns and supports the work of student helpers and lower-level staff and manages office operations, records, payroll and payment processing, travel reimbursements, supplies, mail, and personnel action forms. The work may require travel to other sites for background-clearance activities. Salary ranges are $3,606 per month for Human Resources Regional Assistant II (SR-11) and $3,900 per month for Human Resources Regional Assistant III (SR-13). The advertised salary is based on full-time employment and includes shortage and school-year differentials, if applicable.

Requirements

Human Resources Regional Assistant II requires 1 year of general experience and 2 years of specialized experience, for 3 years total.
Human Resources Regional Assistant III requires 1 year of general experience and 3 years of specialized experience, for 4 years total, and requires supervisory aptitude.
General experience must be progressively responsible general office clerical work demonstrating knowledge of office practices and procedures, ability to deliver procedures in work systems, operation of office equipment, and use of technology such as software, internet applications, and email.
Specialized experience must be responsible clerical work in an office requiring knowledge, understanding, and application of relevant HR rules, regulations, procedures, and program requirements, as well as proficiency communicating with the public and collaborating with coworkers.
Experience as a School Administrative Services Assistant, secretary, or office manager may qualify if it included understanding and delivering organizational policies, transactions, and administrative support.
For the Assistant III level, supervisory aptitude must be demonstrated through successful assignments involving supervisory responsibilities or aspects of supervision, relevant training applied to work, or favorable supervisory appraisals indicating supervisory potential.
Post-high-school education from an accredited institution may substitute for general experience at 15 semester credits per six months, up to one year.
A bachelor's degree from an accredited college or university may substitute for one year of general experience and two years of specialized experience; applicants with this qualification are deemed to meet the Assistant II requirements.
Applicants must meet the requirements for the level sought as of the application date unless otherwise specified. Unless specifically indicated, required education and experience may not be gained concurrently.
Experience calculations are based on full-time 40-hour workweeks; part-time experience is prorated, and hours over 40 per week are not credited.
Temporary-assignment experience used to meet minimum qualifications must be verified and attached to the application through an acceptable report, supervisor letter, or signed SF-10 forms.
Applicants should attach relevant supporting documents to the application.

Responsibilities

Review HR matters, conduct research, and consult with state-level personnel to guide regional, complex area, district, and school personnel and resolve technical issues and transactions.
Respond to assistance requests and explain talent-development matters and changes to personnel rules, contract provisions, and Department procedures.
Maintain and monitor a regional position-control system; anticipate staffing needs by communicating with stakeholders and reviewing school or office financial and position data.
Initiate and monitor position actions and ensure completion of documentation for establishing or abolishing positions, extensions, FTE changes, transfers, and fund changes.
Advise leadership and administrators on talent-acquisition options and strategies, assist with recruitment, and process related transactions.
Conduct employee criminal-history checks, fingerprinting, background-clearance activities and transactions, and suitability requests; travel to other sites when needed.
Develop and maintain a regional leave-accounting system; review leave and unauthorized leave-without-pay requests for compliance and prepare them for HRRO approval.
Coordinate and monitor regional talent-management activities, including transfers and reassignments, casual personnel hiring and extensions, reductions in force, and performance management.
Review and draft documents related to grievances, investigations, directed leave, and discipline; prepare responses to union requests for HRRO review and consult HRRO when needed.
Assign, prepare, and supervise the operational work and schedules of student helpers and lower-level staff, and assist with their training and development.
Screen visitors and telephone calls and provide information requiring judgment and interpretation of rules, policies, procedures, contracts, and agreements.
Manage HRRO office operations and records, including preparing letters and documents, processing payroll, payments, travel and mileage reimbursements, ordering supplies, managing mail, and processing office personnel action forms.
Provide designated regional office and staff coverage when assigned.
Participate in talent acquisition, development, retention, and professional-development activities.