Human Resources Recruiting & Facilities Coordinator, Wholesale Apparel

Premier Brands Group Holdings • New York, NY

2d

About The Position

The HR / Recruiting & Facilities Coordinator provides administrative, organizational and operational support to the Senior Director of Human Resources and Facilities Manager, helping ensure priorities, requests, projects and day-to-day responsibilities are tracked, scheduled and completed efficiently. This role will serve as a central point of coordination across HR, Recruiting and Facilities, maintaining visibility into incoming requests, managing follow-up, organizing calendars and deadlines, and taking ownership of designated administrative processes. The ideal candidate is highly organized, proactive and comfortable keeping multiple people and priorities on track in a fast-paced environment.

Requirements

• Strong administrative, coordination or HR support experience.
• Exceptional organization and follow-through.
• Ability to manage multiple priorities, deadlines and stakeholders simultaneously.
• Comfortable proactively following up with senior leaders, managers and vendors.
• Strong written and verbal communication skills.
• Ability to assess urgency, prioritize appropriately and exercise sound judgment.
• High level of discretion when handling confidential HR information.
• Strong Microsoft Outlook, calendar management and general Microsoft Office skills.

Nice To Haves

• Experience supporting HR, Recruiting, Facilities, Operations or a similarly fast-paced function strongly preferred.

Responsibilities

• Provide day-to-day administrative and organizational support to the Senior Director of Human Resources.
• Monitor relevant email communications and identify items requiring action, follow-up or escalation.
• Maintain calendars, deadlines, meetings, new-hire activity and HR deliverables.
• Coordinate and track designated HR processes, documentation and other employee-related paperwork.
• Help ensure managers and internal partners complete required documentation and follow established HR processes.
• Coordinate new-hire readiness, ensuring appropriate stakeholders are prepared prior to an employee's start date.
• Schedule meetings, organize follow-ups and help keep open items moving to completion.
• Take ownership of defined administrative responsibilities to reduce day-to-day transactional workload from the Senior Director.
• Provide administrative and coordination support for recruiting activity across the organization as needed.
• Prepare, create and track RTHs, COS forms and other recruiting-related documentation, ensuring information is complete and routed appropriately.
• Serve as an administrative representative for Kasper in recruiting meetings, capturing action items, coordinating follow-up and helping keep hiring activity moving.
• Coordinate candidate interview scheduling, calendars, confirmations and related communication with candidates, hiring managers and internal partners.
• Support the planning, scheduling and execution of career fairs, campus recruiting events and other recruiting initiatives, including attendance as needed.
• Assist with job postings, candidate tracking, interview materials, recruiting reports and other ad hoc Talent Acquisition administrative needs.
• Help maintain visibility into open requisitions, interview activity, outstanding feedback and next steps, proactively following up where appropriate.
• Support the Facilities Manager with organization, scheduling and follow-up of facilities-related requests.
• Monitor facilities communications and log maintenance, repair, building and workplace requests.
• Assess incoming requests for urgency and help prioritize and schedule appropriate action.
• Maintain a calendar or tracking system for repairs, preventative maintenance, vendors and open facilities issues.
• Follow up with the Facilities Manager and vendors to ensure work is completed timely.
• Respond to workplace issues as needed to gather information and help coordinate next steps.
• Maintain visibility into outstanding facilities needs and proactively flag overdue or urgent items.
• Serve as a central organizational resource across HR and Facilities.
• Maintain trackers, calendars and action lists to ensure commitments and deadlines are visible and completed.
• Proactively remind stakeholders of upcoming responsibilities and follow up on incomplete items.
• Help establish consistent workflows rather than relying on ad hoc follow-up.
• Identify opportunities to streamline administrative processes and improve communication.
• Take on projects and recurring responsibilities that can appropriately be delegated from HR and Facilities leadership.

Benefits

• EEO/Affirmative Action Employer. All qualified applicant swill receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed