Human Resources & Payroll Administrator

Dilfo•Ottawa, ON

2d•CA$55,000 - CA$70,000•Onsite

About The Position

The HR & Payroll Administrator is responsible for the accurate and timely processing of weekly payroll for both office and field staff, as well as supporting core human resources functions. This blended role includes payroll administration (2–3 days per week) and HR support including employee recordkeeping, onboarding and offboarding, benefits administration, recruitment coordination, and the development and maintenance of standard operating procedures (SOPs) for both HR and payroll processes.

Requirements

3-5 years of payroll experience, ideally in a unionized environment.
3-5 years of experience using payroll systems and MS Office (especially Excel and Outlook).
0-3 years of Human Resource experience.
Strong technical aptitude in HRIS, payroll platforms, and Microsoft Office (Excel, Outlook, Teams).
Strong understanding of Human Resources and Payroll legislation in Ontario.

Nice To Haves

Payroll certification (PCP or equivalent), or enrollment in a recognized payroll designation program, is preferred.
Post-secondary education in Human Resources, Business Administration, Payroll Administration, or a related field considered an asset.

Responsibilities

Process weekly payroll for unionized and non-unionized employees using Spectrum and time tracking.
Ensure compliance with employment standards, CRA regulations, and collective agreements.
Complete payroll remittances and reporting including taxes, union dues, and benefits.
Administer Records of Employment (ROEs), final pay, and payroll adjustments.
Reconcile payroll accounts with the general ledger and support year-end T4 processing.
Maintain accurate employee payroll files and documentation.
Coordinate with managers, site supervisors, and union representatives on pay-related matters.
Track and manage garnishments, payroll advances, and stabilization contributions.
Maintain and update employee records and HRIS data to ensure accuracy and compliance.
Coordinate onboarding and offboarding activities including document collection, system setup, benefits enrollment, and exit interviews.
Respond to employee inquiries related to vacation, benefits, policies, and pay.
Support administration of employee benefits, leaves, and accommodations.
Provide administrative support for performance review and recognition processes.
Organize and maintain employee files according to policy.
Post job openings and schedule interviews.
Assist with reference checks, offer letter preparation, and onboarding logistics.
Maintain applicant tracking records and recruitment documentation.
Create and maintain up-to-date standard operating procedures (SOPs) for payroll and HR administrative processes.
Identify opportunities to streamline workflows and improve documentation practices.
Support implementation of new systems, forms, and process updates.