Human Resources Administrator

CalPortland•San Jose, CA

1d•$60,000 - $75,000•Onsite

About The Position

Under general supervision, performs a variety of human resources support activities. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

Requirements

Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO and leave laws
Methods and techniques for personnel record keeping and filing
Knowledge of practices and procedures in an office environment
Strong MS Office (Outlook, Word, Excel, PowerPoint) skills
Interpersonal skills, tact, patience, and courtesy; ability to build professional relationships with others
Strong oral and written communications skills
Ability to multitask, prioritize and manage time efficiently; strong organizational skills
Highly confidential and ethical

Nice To Haves

Related experience in construction/building materials
Knowledge of Department of Transportation (DOT) regulations and requirements for DOT regulated personnel
HRIS experience

Responsibilities

Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations
Conduct new hire orientation and process all required paperwork to Payroll for SAP data entry
Responsible for recruitment of hourly positions for ready mix concrete operations and aggregates operations
Create and maintain personnel, Driver Qualification Files (DQF), and medical files; purge termination files according to retention periods
Process new hires through E-Verify online portal and maintain I-9 Forms
Process new hires in regional new hire reporting site
Expedite post-accident drug screen testing results to managers in a timely fashion
Maintain DQF files and for all commercial drivers and DOT regulated Employees, including; Annual MVR processing and medical certifications
Maintain relationships with contracted industrial clinics and MRO
Assist with job fairs and plant-related events, as necessary
Assist Managers as necessary with employee meetings/disciplinary actions
Continuously improve administrative systems and processes, consistent with internal policies and procedures
Conduct annual audits of personnel and DQF files, I-9 forms, and other various processes
Prepare and maintain employee communications for the Regional office and plant locations
Answer incoming calls to the HR line and direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)
Order and maintain annual labor law posters for the Regional office and plant locations
Respond to unemployment claims, when necessary
Process vendor invoices to ensure they are accurate, processed, and paid in a timely fashion
Provide quality service to both internal and external customers