Human Resources Leave & Administrative Specialist

Northern Star Pogo•Delta Junction, AK

6d•Hybrid

About The Position

Northern Star (Pogo) LLC is looking for a Human Resources Leave & Administrative Specialist to join our Human Resources (HR) Team and support our Pogo operation in Alaska. The Human Resources Leave & Administrative Specialist reports to the Human Resources Manager, and the primary role will be responsible for supporting the HR Team in performing administrative and HR Functions within the Human Resources Department.

Requirements

High school diploma or GED required
At least 1 year of administrative, HR Assistant, HR Coordinator, or similar experience.
Comfortable using Microsoft Suite, primarily Outlook, Word, and Excel.
Strong organizational and time-management skills.
Good written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to handle confidential information professionally.
Comfortable working independently while knowing when to ask questions or escalate an issue.
Dependable, team-oriented, and willing to learn.
Valid driver's license.
Ability to successfully complete a background check and post-offer physical.

Nice To Haves

an associate degree in Human Resources, Business Administration, or a related field is a plus.
Experience with FMLA, Workers' Compensation, HR systems, or the mining/resources industry is helpful, but not required.
Previous HR, leave, payroll, or employee recordkeeping experience is preferred.
Experience using ADP or a similar Human Resources (HR) system is preferred.

Responsibilities

Help coordinate employee leave, including FMLA, Workers' Compensation, and other Company leave programs.
Track leave dates, required paperwork, return-to-work documentation, and follow-up items.
Communicate with employees about routine leave paperwork and next steps.
Keep employee, leave, and personnel records accurate, organized, and confidential.
Enter and update employee information in ADP and other HR systems.
Help employees complete HR forms and navigate routine HR systems and processes.
Support Workers' Compensation documentation and recordkeeping.
Assist the HR team with onboarding, offboarding, transfers, and employee changes.
Provide administrative support for benefits and annual enrollment activities.
Prepare basic reports, spreadsheets, trackers, and employee documentation.
Review and process routine HR invoices and paperwork.
Follow up with employees, managers, payroll, and other departments when information or documentation is needed.
Support HR projects, recruiting events, career fairs, and employee activities as needed.
Recognize when an employee question or concern needs to be escalated to an HR Advisor or HR Manager.
Maintain confidentiality when working with employee, medical, leave, and personnel information.
Other duties as assigned.