Human Resources (HR) Leave Representative

Hobby Lobby•Oklahoma City, OK

2d•Onsite

About The Position

Hobby Lobby Stores, Inc. is seeking a qualified individual to fill the position of Leave Representative within the Corporate HR Department. This full-time, hourly (non-exempt) position is located at Hobby Lobby’s corporate campus in Oklahoma City. This position works closely with other members of the HR/Benefits/Leave/Legal Department. The Leave Representative position incorporates an overall knowledge of federal and state leave of absence laws and is responsible for the administration and processing of leave of absence cases.

Requirements

1+ years of experience in Human Resources or related field
Knowledge and experience with administration of leave programs, including FMLA, ADA, military, and other applicable federal and state leaves
Excellent written and verbal communication skills to effectively and clearly communicate with employees, co-workers, other departments, vendors, and/or leadership
Computer skills (including experience with web-based systems and proficiency in Microsoft Word, Excel, and Outlook)
Experience with HRIS (human resources information systems) (SAP preferred) and timekeeping systems (UKG preferred)
Ability to maintain confidentiality and handle sensitive information with discretion
Strong conflict resolution skills and ability to de-escalate difficult situations
Solid critical thinking, problem-solving, analytical, and decision-making skills
Solid organizational skills and attention to detail, with the ability to manage multiple tasks and competing priorities simultaneously
Ability to work independently and collaboratively as part of a team

Nice To Haves

Bachelor’s Degree (preferred) or equivalent related experience

Responsibilities

Administer Company leave of absence requests including but not limited to: Family Medical Leave Act (FMLA), military, state mandated leaves of absence, and personal leaves of absence
Document and maintain accurate employee leave of absence and confidential medical records
Maintain specialized knowledge of FMLA and related state leave laws to ensure proper administration of interacting leave laws (FMLA, ADA, USERRA, Pregnancy Disability Act, Paid Family Leave, Temporary Disability, etc.) and Company policies
Process all leaves of absence according to established guidelines, including determination of eligibility, providing employees with timely notification, and evaluating documentation provided to ensure compliance with federal and state laws
Initiate, respond, and maintain communication with employees regarding their need for leave and provide support through the leave of absence process
Provide leave education and guidance to store, district, and regional management to facilitate a smooth commencement and return from leave of absence
Collaborate with HR Accommodations team on expiration of federal and state mandated leaves of absence and the interaction with American with Disabilities Act (ADA)
Respond to employees regarding general benefit premium payment inquiries while on leave of absence
Process and work a variety of reports, and conduct regular audits of employees on leave
Perform other related tasks and duties as assigned