Human Resources Generalist I

University of Florida•Gainesville, FL

1d•Onsite

About The Position

The Human Resources Generalist I position involves managing academic personnel processing, including locum hire and payment processing for the College of Veterinary Medicine (CVM). This role assists with new hire appointments in the Peoplesoft payroll system, ensuring all paperwork is completed correctly and submitted by HR deadlines. The Generalist works with campus HR partners to resolve appointment issues and serves as a resource for CVM departments regarding academic personnel actions. Responsibilities include establishing new positions, posting vacant job openings in GatorJobs, and processing personnel transactions via the ePAF system (new hires, terminations, salary changes, reassignments, etc.). This role also handles data for all CVM Academic Personnel, analyzes processes for special projects, and must be able to process information for Foreign Nationals. Additionally, the position involves inputting data into the GatorJobs recruitment system and assisting search committees. The role also administers and coordinates Visa requests (H-1B, TN) in cooperation with UF Immigration and Compliance Services and Fragomen, and manages permanent residency status processing. Fiscal/Payroll duties include serving as a contact for CVM administrative offices and departments regarding payroll, time and leave, on-call payments, shift differentials, retroactive pay increases, and supervisory approval. The Generalist acts as a proxy for supervisors and supports payroll contacts in other departments. They work with Finance & Accounting and departmental administrators to ensure accurate payroll distribution in the HRMS system, verify account numbers, complete retro transactions, and process wage refund requests for overpayments. They also handle forms to stop/cancel errant checks, collect overpayments, and process paperwork for off-cycle checks. Leave duties involve assisting with annual leave audits, troubleshooting leave discrepancies, working with Central Leave for adjustments, and completing forms for leave pay-outs for departing personnel. Administrative duties include backing up the HR Manager, ensuring timely processing of academic personnel paperwork, and maintaining the PeopleSoft shadow database, CVM organizational charts, and document imaging system.

Requirements

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

Nice To Haves

Knowledge of principles and techniques of effective written and verbal communication
Knowledge of principles of basic arithmetic

Responsibilities

Manages locum hire and payment processing for the CVM.
Assists with processing and inputting all Academic Personnel new hire appointments into the Peoplesoft payroll system for the College of Veterinary Medicine.
Verifies that all payroll sign up material is completed correctly and sent to main campus human resources by established HR deadlines.
Works directly with campus HR partners to resolve problems that may arise with appointments.
Serves as resource to CVM departments, regarding academic personnel actions.
Assists with establishing new positions, and inputs vacant job postings in the GatorJobs system.
Responsible for completing and reviewing paperwork for personnel transactions.
Processes personnel actions via ePAF system: new hires; terminations; department ID changes; salary increase/decrease; reassignments; dual employment; extra state compensation requests; supervisor updates.
Inputting data into the GatorJobs recruitment system.
Assisting immediate search committees with obtaining information from GatorJobs during the search and offer phase.
Administer and coordinate all aspects of processing Visa requests, in cooperation with UF Immigration and Compliance Services.
Process H-1B Visa to employ nonresident aliens temporarily in faculty and certain approved postdoctoral positions.
Process TN Visa to employ nonresident aliens temporarily in faculty, postdoctoral, resident, and intern positions.
Administer and coordinate all aspects of processing individual’s permanent residency status (Green Card).
Maintain quarterly VISA reports.
Serve as a contact for the CVM administrative offices and departments in matters of payroll, time and leave inputting, on-call payments, shift differential, retroactive pay increases, and supervisory approval.
Serves as proxy for supervisors on an individual case-by-case basis.
Provides support to payroll contacts in other departments.
Works with office of Finance & Accounting and departmental administrators to ensure that all academic personnel are properly distributed in the payroll HRMS system.
Verifies that appropriate account numbers are current and correct.
Completes retro transactions upon request.
Completes forms to request wage refund amounts in the cases of overpayments to employees.
Completes forms to stop and/or cancel errant checks.
Works with departments to collect overpayments and return them to campus Payroll.
Completes paperwork to request off-cycle checks for incomplete or missing paychecks.
Audits time for academic personnel who claim pay shortages.
Assists with annual leave audits for CVM Administration employees, or date-specific audits as requested by supervisor or administrators.
Answers questions and troubleshoots leave discrepancies and questions for departmental employees as needed.
Works with Central Leave in making leave adjustments.
Completes forms and maintains file for leave pay-outs for departing Academic Personnel.
Backs up HR Manager as needed or requested.
Assures that all academic personnel paperwork is processed in a timely manner, and that all personnel functions are entered into the Peoplesoft system by posted deadlines.
Maintain Colleges People soft shadow database for all past and present CVM personnel as well as CVM organizational charts, and document imaging system.