Human Resources Generalist I

University of Florida•Gainesville, FL

About The Position

Responsible for processing various HR transactions in MyUFL, which may include originating ePAF hires for Graduate Assistants, Fellows, OPS, Student Assistants, etc. Responsible for tracking the completion of Exit Checklists for terminating employees and forwarding them to HWCOE HR. Generate electronic LOA’s for Graduate Assistant hires and reappointments. Provide support and assistance for time and labor processing, which may include reviewing paylists, requesting On Cycle/Emergency Checks, and appropriate leave entry. Ensure bi-weekly payroll is processed and that time and leave are approved as appropriate for compliance with UF Policies. Communicate with supervisors to complete Time & Labor training and ensure they are set up to approve time for their employees and provide additional instruction as needed. Process, approve, or review for accuracy and route for appropriate signatures various HR forms and requests, including but not limited to: HWCOE Internal Petitions, Gator 1 Card Authorization Requests, Email Set-up, Employment verification, Employment of Relatives Approval Request, Alternate Work Location Agreement, Requests for New UFID, Transportation and Parking Request, Background Screening, etc. Maintain various EBS tracking reports. Track new hires and communicate with department supervisors and staff to provide reminders of appropriate dates and timelines. For Graduate Assistants, ensure that evaluations are done on a semester basis. Track any Graduate Assistant evaluations that are rated as “unsatisfactory” and “may not be reappointed” to ensure proper notice is given to any Graduate Assistants that will not be reappointed due to unsatisfactory performance. Miscellaneous other duties as assigned by supervisor or required to ensure efficient operation of the Engineering Business Services Section. Attend various meetings both in person and via zoom/teams video call. Provide back-up as needed for other HR staff remotely and/or on campus during vacation, sick leave, and other high-volume periods to ensure appropriate coverage.

Requirements

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.

Nice To Haves

Excellent working knowledge of UF Personnel and Payroll policies and procedures with the ability to confidently lead discussions and convey knowledge to departments.
Working knowledge of PeopleSoft, specifically with Personnel and Payroll applications.
Prior HR experience at UF, specifically with Graduate Assistant, Student Assistant and OPS employees.
Experience with processing foreign national hires at UF.
Must be detail oriented.
Skilled in Microsoft Software, particularly Word and Excel.
Must have excellent organization skills with the ability to prioritize work assignments.
Ability to communicate effectively with departments and other individuals on campus verbally and in writing.
Must exercise professionalism as a representative of the College Dean’s Office.
Ability to work independently to resolve problems.
Knowledge of basic accounting principles.
Ability to interact cordially with coworkers to accomplish common tasks, and contribute positively to a team.
Ability to function under highly stressful circumstances.

Responsibilities

Processing various HR transactions in MyUFL, including originating ePAF hires for Graduate Assistants, Fellows, OPS, Student Assistants, etc.
Tracking the completion of Exit Checklists for terminating employees and forwarding them to HWCOE HR.
Generating electronic LOA’s for Graduate Assistant hires and reappointments.
Providing support and assistance for time and labor processing, including reviewing paylists, requesting On Cycle/Emergency Checks, and appropriate leave entry.
Ensuring bi-weekly payroll is processed and that time and leave are approved in compliance with UF Policies.
Communicating with supervisors to complete Time & Labor training and ensuring they are set up to approve time for their employees.
Processing, approving, or reviewing for accuracy and routing various HR forms and requests (e.g., HWCOE Internal Petitions, Gator 1 Card Authorization Requests, Email Set-up, Employment verification, Employment of Relatives Approval Request, Alternate Work Location Agreement, Requests for New UFID, Transportation and Parking Request, Background Screening).
Maintaining various EBS tracking reports.
Tracking new hires and communicating with department supervisors and staff to provide reminders of appropriate dates and timelines.
Ensuring Graduate Assistant evaluations are completed on a semester basis.
Tracking Graduate Assistant evaluations rated as “unsatisfactory” and “may not be reappointed” to ensure proper notice is given.
Performing miscellaneous other duties as assigned by supervisor.
Attending various meetings in person and via zoom/teams video call.
Providing back-up for other HR staff remotely and/or on campus during vacation, sick leave, and other high-volume periods.