Human Resources Coordinator

Ivy Tech Community College•Anderson, IN

17d•$19 - $21

About The Position

The Human Resources Coordinator is the first point of contact for internal and external customers seeking assistance from the HR Department at Ivy Tech Community College’s Anderson and Marion campuses. The role provides a broad range of HR and office administrative support and requires regular travel between the campuses to deliver consistent service. Duties include supporting recruitment and hiring, background checks, onboarding and offboarding, compensation and classification changes, personnel records, Workday data entry, and biweekly payroll audits. The Coordinator maintains cooperative, flexible, and supportive working relationships with employees and assists the Executive Director of Human Resources with special assignments. The position also supports HR operations across the employee lifecycle, including employment authorization, contingent hires, Federal Work-Study, employee orientation, records management, reporting, employee engagement, and training coordination. Responsibilities must be performed in accordance with FERPA, applicable regulatory requirements, and professional standards. The listed duties are not exhaustive; other logically associated duties may be assigned.

Requirements

Associate degree in a related field or technical/industry certification with substantial related experience; alternatively, three to five years of relevant human resources or administrative experience in lieu of an associate degree.
At least two years of work experience in an administrative or support role.
Proficiency with Excel, Outlook, Word, PowerPoint, and Visio.
Proactive, collaborative, conscientious, and results-oriented approach with a positive attitude and excellent oral and written communication skills.
Sound judgment, good math and analytical skills, and ability to adapt to changing priorities.
Ability to prioritize and accurately process a high volume of detailed work.
Ability to prepare correspondence and maintain confidentiality of sensitive data.
Excellent teamwork and customer service skills.
Ability to promote an inclusive environment in which individuals from diverse backgrounds feel respected and valued.
Ability to travel regularly between the Anderson and Marion campuses to meet HR operational needs.

Nice To Haves

Experience with Workday.

Responsibilities

Travel regularly between the Anderson and Marion campuses to provide day-to-day HR administrative support, track tasks, maintain calendars, prepare documentation, organize employment records, and coordinate HR meeting and session logistics.
Respond to routine HR inquiries, provide guidance on standard HR processes, and prepare and distribute routine HR communications, notifications, and reminders.
Support the hiring process for vacant positions, including screening, scheduling, and managing interviews on behalf of hiring managers.
Manage I-9 and E-Verify employment authorization processes, tracking documentation and timelines and ensuring compliance with applicable requirements.
Administer the contingent hire process, including onboarding requirements, approvals, Workday transactions, timeline monitoring, and offboarding as needed.
Administer Federal Work-Study hires, changes, terminations, and associated Workday transactions.
Manage pre-boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers.
Maintain accurate and confidential employee records in HR systems and physical files in accordance with retention requirements, and track authorizations for employees participating in campus benefits.
Run standard, periodic, and ad hoc HR reports for compliance, operational tracking, and leadership needs.
Enter, maintain, audit, review, and extract confidential employee data in HR systems such as Workday to support compliance, reporting, onboarding, and operations.
Support employee engagement, recognition, and appreciation initiatives through coordination, documentation, and tracking.
Coordinate HR and management training logistics, prepare materials, track participation, and assist with facilitation as assigned.
Assist the Executive Director of Human Resources with special assignments and perform other logically associated duties as assigned.

Benefits

Multiple medical plan options with a Health Savings Account and employer contribution.
Dental plan with no-cost preventive services and orthodontia coverage.
Vision plan with low-cost exams and allowances for glasses or contact lenses.
Employee Assistance Program with confidential counseling, legal consultations, financial planning consultations, and other resources.
Wellness program with opportunities to earn $250 in Wellness Rewards.
Flexible Spending Accounts for healthcare and dependent care.
10% employer retirement contribution, fully vested after two years.
Basic life insurance equal to annual salary, paid by the College, with optional supplemental coverage.
Short-term and long-term disability benefits.
Fee remission for employees, spouses, and dependent children.
Tuition assistance for undergraduate, graduate, and doctoral programs.
Paid professional development opportunities.
Paid time off including vacation, sick leave, holidays, and winter recess.
Flexible work arrangements where available.
Paid childbirth recovery leave (8 weeks).
Paid parental leave (4 weeks).
Eligibility for Public Service Loan Forgiveness.
Discounts on gym memberships, transportation, and various retail services.