Human Resources Coordinator

Brown University•Searchlight, NV

18d•Hybrid

About The Position

The University Human Resources Coordinator supports student employment processes for undergraduate, graduate, and medical students, including position creation, job requisitions, compensation changes, position edits, and graduate student payments. The role assists with daily HR processing for more than 1,800 stipend-supported graduate students and student employment processing for more than 5,400 student workers annually. The Coordinator prepares and analyzes reports and spreadsheets for mass Workday uploads; maintains accurate student HR data; and communicates University policies, procedures, and services related to student employment and graduate student payments. The position provides customer service and responds to inquiries in person, by phone, or by email. It also supports audits, data integrity, training materials, process documentation, projects, and campus events. A background check satisfactory to Brown University is required. This position is not eligible for visa sponsorship.

Requirements

Bachelor’s degree or an equivalent combination of education and experience.
Strong organizational skills, attention to detail, prioritization, multitasking, and ability to meet deadlines.
Excellent financial and analytical skills.
Technical experience developing reports and spreadsheets.
Strong interpersonal and communication skills, including oral, written, and presentation skills, and ability to handle sensitive and confidential situations and documentation.
Proficiency in Microsoft Office applications, including Excel.
Ability to communicate verbally and in writing with employees at all organizational levels.
Proficiency using spreadsheets and databases.
Strong math skills.
Ability to use a sophisticated human capital management system.
Ability to identify and solve problems and correct records with minimal direct supervision, and to suggest process and procedure improvements for efficiency and compliance.
Ability to maintain confidentiality.
Satisfactory background check required by Brown University.

Nice To Haves

A minimum of two years of related experience in a fast-paced environment is described as ideal.
Experience processing high volumes of HR/payroll data transactions.
Experience maintaining employment and payroll records in a large system with employee and manager self-service.

Responsibilities

Assist with initiating, reconciling, and processing monthly payroll activity for graduate students in Workday.
Create and maintain graduate student positions and compensation in Workday, and help ensure students receive correct and timely payments.
Review the Graduate Student Appointment Management System daily for new and revised appointment information.
Work with academic and administrative units on graduate student appointments and employment eligibility based on Graduate School support.
Review Banner weekly for student status updates and communicate relevant changes to administrative and academic units.
Run reports, analyze data, and prepare spreadsheets for mass data uploads to Workday.
Provide information and assistance on graduate student employment policies and processes; evaluate and resolve issues using knowledge of applicable policies, systems, and internal processes.
Approve student employment business processes in Workday and take corrective action when necessary; ensure students are hired correctly and their core data is accurate.
Provide information and assistance on student employment policies and processes, and help student worker managers access training materials.
Assist with developing and identifying student employment training materials and process documentation.
Run audit reports according to established protocols and data standards.
Maintain the integrity and accuracy of student records in Workday using Workday, Banner, and OIM interface reports.
Contact students and departments to obtain missing or updated information.
Assist with semiannual integration of new and returning students with OIT and the Workday Program.
Review EIBs and mass data loads with the Workday Program team to ensure data is correct.
Adhere to federal Form I-9 regulations and processes.
Support and coordinate UHR projects and special events, including initiatives, process improvements, and collaboration with central campus departments.
Represent UHR and participate in campus events as needed.
Perform other duties as assigned.