Cargo Human Resources Coordinator, KBNA
About The Position
The Human Resources Coordinator provides administrative and secretarial support to the HR department. The role includes typing, filing, scheduling, timekeeping, payroll assistance, coordinating meetings and conferences, obtaining supplies, coordinating mailings, and supporting special projects. The coordinator handles non-routine correspondence and confidential information, and interacts with external callers and visitors and internal contacts at all levels. Independent judgment is required to plan, prioritize, and organize a varied workload and recommend changes to office practices or procedures. The position supports employee-file maintenance, applicant and employee questions, hiring events, new-hire orientation, scheduling, HR communications, daily ADP and time-clock maintenance, audits of time punches and scheduled versus actual hours, attendance documentation, and employee wellness checks. It also works independently and with a team on ongoing and special projects. This is a full-time role in a professional office environment. Days and hours may vary. The position is sedentary, with some filing and related bending, standing, and lifting of files. Compensation is $23.00 per hour, with an additional $2.00 peak pay in November and December.
Requirements
- Must have HR experience.
- High school diploma or equivalent.
- Two years of administrative experience.
- Strong working knowledge of PC computers and Microsoft Word, Excel, and PowerPoint.
- Must pass a ten-year background check and pre-employment drug test.
- Must have authorization to work in the U.S. as defined in the Immigration Act of 1986.
- Demonstrated adaptability, organization, time management, proactive problem-solving, and ability to manage competing priorities.
- Strong listening, oral, written, telephone, and email communication skills.
Responsibilities
- Assist with maintaining and auditing employee personnel files, records, and documentation to ensure they are accurate and up to date.
- Answer frequently asked questions from applicants and employees about standard policies, benefits, and hiring processes, referring complex questions to appropriate HR personnel.
- Conduct or assist with hiring events and new-hire orientation.
- Schedule and organize meetings, travel, conferences, and gateway activities.
- Assist with desktop publishing and creating visual presentations for the gateway or HR department.
- Establish, develop, maintain, and update the HR department filing system.
- Conduct daily ADP maintenance, including entering employees in the time clock and troubleshooting to keep time clocks functional.
- Audit time-clock punches daily and make necessary corrections.
- Audit scheduled hours against actual hours worked daily.
- Update employee attendance files and provide local HR and leadership with follow-up related to disciplinary action weekly.
- Conduct phone wellness checks for employees on leave or with extended absenteeism.
- Handle confidential and non-routine information and explain policies when necessary.
- Work independently and as part of a team on special and ongoing projects; manage special projects as requested by the HR department.
- Assist with correspondence, memos, charts, tables, and graphs; proofread and correct spelling, grammar, and layout.
- Perform typing, filing, scheduling, timekeeping, payroll assistance, supply coordination, direct mailings, and other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
