Human Resources Coordinator
MERCY HOUSE•Santa Ana, CA
•$22 - $25•Onsite
About The Position
The Human Resources Coordinator manages onboarding for new and transferring employees, helping them become familiar with the company’s culture, processes, and systems. The role oversees onboarding from job offers and offer letters through entry of new hires into Paycom, and includes delivering orientation sessions about company policies, procedures, benefits, and culture. The coordinator also facilitates internal transfers and promotions, assesses and improves the onboarding program, and stays informed about onboarding best practices. The position requires travel to various regions where Mercy House operates and is based 100% in person in Santa Ana, California.
Requirements
- Proven experience in onboarding or a similar HR-related role.
- Knowledge of HR practices, policies, and employment law.
- Proficiency in HRIS and other relevant software applications.
- Excellent communication and interpersonal skills.
- Strong organizational and time management abilities.
- Attention to detail and commitment to accuracy.
- Ability to work independently and collaboratively in a fast-paced environment.
- Ability to handle sensitive and confidential information with integrity and professionalism.
- Ability to answer and respond to phone queries.
- Ability to sit for prolonged periods and work on a computer.
- Ability to lift up to 25 pounds.
Responsibilities
- Manage end-to-end onboarding for new employees, including extending job offers, processing offer letters, and entering new hires into Paycom.
- Conduct new employee orientation covering company policies, procedures, benefits, and culture.
- Manage internal transfers and promotions by extending offers, preparing paperwork, collecting documentation, and coordinating with internal teams.
- Assess onboarding effectiveness, gather feedback, identify bottlenecks, and recommend or implement improvements.
- Stay informed about industry trends, tools, and techniques related to onboarding and employee integration.
- Guide new employees through required paperwork, including employment agreements, tax forms, and company policies.
- Verify work eligibility, including through E-Verify, and safeguard confidential employee records.
- Track onboarding tasks, training, and expiring documents such as work authorizations and required certifications, and follow up before they lapse.
- Attend staff meetings and quarterly trainings.
- Maintain job knowledge by attending seminars and conferences and reviewing professional publications.
- Take initiative and demonstrate decision-making and organizational skills.
- Develop best practices and efficiency improvements.
- Participate in special projects and perform other duties as assigned by the supervisor.
