Human Resources Coordinator

GardaWorld•Oklahoma City, OK

10d•Onsite

About The Position

The Human Resources Coordinator supports the HR department’s daily operations, including employee records, recruitment and onboarding, training coordination, and compliance with HR policies and procedures. The role serves as a point of contact for employees and applicants, providing guidance and support on HR-related matters. The position is based in Oklahoma City, Oklahoma, with a Monday-through-Friday schedule from 9:00 a.m. to 5:00 p.m. Travel varies by branch and includes daily visits to client sites within the market.

Requirements

Authorized to work in the United States.
At least 21 years of age, as required by applicable law or contractual requirements.
High school diploma required.
Valid driver’s license and a driving record that meets company vehicle and insurance eligibility standards.
A minimum of 1–3 years of experience in a fast-paced human resources environment.
Tech-savvy, with experience using proprietary and mass-market systems.
Proficiency in Microsoft Office Suite.
Skills in onboarding, employee documentation, background checks, benefits communication, and HR compliance reporting.
Maintain composure and professionalism in interactions.
Provide excellent customer service to employees, applicants, and branch staff.
Proficiency with HRIS/ATS platforms and the ability to maintain accurate records, clean data, and compliant workflows.
Communicate clearly and effectively with staff and employees.
Be detail-oriented in records, scheduling, reporting, and inventory management.
Manage high-volume tasks and adapt efficiently in a fast-paced environment.

Nice To Haves

Associate or bachelor’s degree in human resources management or a related field.

Responsibilities

Guide applicants through the application process and manage their progress and statuses in the applicant tracking system.
Work with branch staff to screen and interview candidates, extend job offers, and conduct new-employee orientations.
Administer drug screens, fingerprinting, and background checks for candidates with conditional job offers.
Schedule employee orientations, including enrollment in the Learning Management System.
Communicate benefits to new hires, during employment changes, and during open enrollment.
Review training-hours reports for accuracy before payroll processing.
Transition candidates into WinTeam and complete post-hire maintenance.
Conduct employment verifications as needed.
Build and maintain branch employment records and reports in accordance with record-retention policies, including I-9s, W-4s, and direct-deposit elections or pay cards.
Manage uniform inventory, place orders, review invoices, and schedule restocking.
Verify licenses and ensure compliance reporting.
Issue employee name badges.
Process terminations and respond to unemployment claims.
Maintain transfer-request reports.
Monitor driver compliance.
Ensure WinTeam data integrity, including employee-status changes.
Coordinate employee engagement efforts, including surveys, new-hire orientation, special events, and recognition programs.
Maintain OSHA documentation, support EEO-1 report filing, and ensure compliance with EEO regulations.
Communicate state and local employment-law changes to the Regional HR Leader.
Facilitate and coordinate safety and workers’ compensation programs and quality-assurance assessments.
Assist walk-in applicants and employees, providing computer support as needed.
Answer branch phones as required.
Perform other related duties as assigned.